Office Manager

SMART Sheet Metal Workers Local 263 is seeking a dependable, organized, and detail-oriented Office Manager to join our Cedar Rapids office. This full-time position reports to the Business Manager and plays a key role in supporting the Union’s daily administrative, financial, and membership operations. The ideal candidate is comfortable working independently, handling confidential information, and managing multiple priorities with accuracy and professionalism.

Key Responsibilities

· Manage daily office operations and provide assistance to Union members, contractors, and visitors.

· Process payroll, accounts payable, weekly deposits, and routine office expenses.

· Maintain QuickBooks records, reconcile bank accounts, and support accurate financial recordkeeping.

· Process and reconcile member dues and monitor delinquent accounts.

· Maintain membership records and process new member paperwork.

· Enter and track contractor hours and prepare required reports.

· Process member and apprentice dispatches in accordance with Union procedures.

· Prepare financial reports and records for the Business Manager, Trustees, and annual audit.

· Maintain accurate and confidential member, employee, payroll, and financial information.

Qualifications

· Strong organizational skills, attention to detail, and ability to manage deadlines.

· Ability to maintain strict confidentiality of member, employee, and Union information.

· Strong written and verbal communication skills.

· Proficiency with Microsoft Word, Excel, Outlook, and general office technology.

· Experience with QuickBooks or similar accounting software preferred.

· Bookkeeping, payroll, accounting, or financial recordkeeping experience preferred.

· Ability to work independently and learn Union procedures, systems, and reporting requirements.

Physical Requirements

· Ability to perform work in a standard office environment, including extended periods of sitting, computer use, typing, and routine filing.

· Position is subject to random drug testing in accordance with Local 263 policy and applicable law.

Benefits

Local 263 offers a competitive compensation and benefits package, including:

· Employer-paid health insurance.

· Pension/retirement benefit.

· Three weeks of paid time off and 5 paid annual holidays.

Schedule: Full-time, Monday–Friday 8:00 – 5:00pm
Location: 1211 Wiley Blvd. SW, Cedar Rapids, Iowa

SMART Sheet Metal Workers Local 263 is an equal opportunity employer.

Pay: $25.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person