Office Manager

Position: Office Manager Location: Western Australia (DAMA Region) Employment Type: Full‑time, ongoing Salary Range: $65,000 – $80,000 per annum ANZSCO: 512111 – Office Manager Visa Pathway: WA DAMA Labour Agreement – Subclass 482

Key Duties

• Office operations oversight — manage daily workflow, scheduling, and coordination of administrative functions
• Administrative systems management — maintain and improve filing systems, communication processes, and office procedures
• Staff coordination — allocate tasks, supervise admin staff, monitor workloads, and support performance documentation
• HR administration — assist with recruitment, onboarding, training records, leave management, and payroll information
• Financial administration support — manage purchase orders, invoices, receipts, petty cash, and assist with cost tracking
• Recordkeeping oversight — maintain compliance registers, supplier files, insurance documents, and corporate records
• Document control — manage contracts, correspondence, approvals, and project documentation
• Internal liaison — coordinate with directors, project managers, accountants, and operational teams
• External communication — liaise with clients, suppliers, subcontractors, councils, insurers, and consultants
• WHS coordination — manage inductions, incident records, safety documentation, and office WHS compliance
• Meeting coordination — organise meetings, prepare agendas, take minutes, and follow up action items
• Process improvement — identify inefficiencies and recommend improvements to management

Required Qualifications & Experience

• Certificate IV or Diploma in Business Administration, Leadership & Management, or related field (preferred)
• Minimum 1-3 years’ experience in an office management or senior administrative role
• Strong understanding of administrative systems, HR processes, and compliance requirements
• Proficiency in MS Office, CRM systems, and document management software
• Excellent organisational and communication skills
• Ability to supervise staff and manage competing deadlines

Pay: $65,000.00 – $80,000.00 per year

Work Location: In person