Office Manager

Position Description

The Office Manager is responsible for keeping the farm office running smoothly and supporting accounting, payroll, human resources, compliance, and other daily office operations. The position assists the Financial Controller and three Partners in reaching business goals and strategic objectives. This is a part-time position in our Ashley, IN office with a flexible work schedule.

Responsibilities and Tasks

1. Promotes a welcoming, enthusiastic, and professional family business atmosphere that emanates the values of the business

• Greets office visitors

• Answers telephone, directs calls

• Contributes a positive, uplifting, and inclusive spirit among employees

2. Assists the Financial Controller with accounting functions

• Enters all accounts payable, reconciles vendor statements

• Prints payments for review, mails approved payments

• Processes electronic payments

• Enters accounts receivable, receives payments

• Completes bank deposits

• Tracks and processes all property tax payments twice annually

3. Payroll

• Oversees management of the employee time reporting system

• Processes bi-weekly payroll

• Manages employee benefits enrollment and corresponding payroll items

4. Compliance Matters

• Completes vehicle registrations and other BMV functions

• Completes employee benefit program reporting and compliance tasks

• Coordinates farm safety training materials and procedures

• Completes DOT truck permitting in coordination with Operations Manager

5. Human Resource Functions

• Facilitates hiring by posting job openings and collecting applications

• Directs new employee onboarding and benefits enrollment

• Assists with new hire orientation

• Maintains employee records

• Coordinates employee reviews and performance evaluation system

6. Clerical Matters

• Maintains office filing system in coordination with Financial Controller

• Completes office supply ordering

• Stocks shop refreshments/vending

• Gathers and distributes mail, coordinates package pickup and delivery

• Coordinates company uniforms/logo wear program

• Coordinates planning and execution of company events

• Coordinates office cleaning

• Assists with maintaining computer, printer/copier, telephones, security and other systems

7. All other tasks, as assigned

Skills and Qualifications

Must Have:

1. Ability to manage multiple responsibilities and prioritize tasks effectively

2. Keen attention to detail and ability to meet deadlines

3. Excellent verbal and written communication

4. Knowledge of Microsoft Office and/or Google Sheets

5. Basic understanding of accounting concepts

6. Highly organized and tidy

7. Trustworthy with confidential matters

8. Ability to act promptly and pragmatically under pressure to resolve problems

9. Joyful and friendly personality

Nice to Have:

1. Prior experience in bookkeeping or accounting

2. Experience with payroll functions, ideally including Paychex Flex

3. Familiarity with hiring processes, employee onboarding, and maintaining personnel records

4. Comfortable with planning and executing company events

5. Knowledge of best practices in maintaining a secure and compliant office environment

Compensation and Benefits

· Competitive based on experience

· Flexible Work Schedule

· Paid Time Off

· Retirement Plan with Company Match

· Cell Phone Reimbursement

How to Apply

To apply, please email a cover letter and resume to [email protected].

Stoy Farms is an equal opportunity employer.

Expected hours: 25.0 – 30.0 per week

Benefits:

• Flexible schedule
• Paid time off
• Retirement plan

Work Location: In person