Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient workplace environment. This role is vital in coordinating administrative functions, managing communication channels, and supporting team productivity. The ideal candidate will bring strong organizational skills, technical proficiency, and a positive attitude to foster a welcoming and productive office atmosphere. As an Office Manager, you will be the backbone of our administrative team, ensuring all processes run seamlessly and that both staff and visitors receive exceptional support.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Evaluate practice workflows continously to identify bottlenecks and implement process improvements across intake, patient scheduling and clinic logistics.
• Oversee office supplies inventory, procurement, and filing systems to maintain organization and accessibility.
• Coordinate calendar management, scheduling meetings, appointments, and conference rooms to optimize time efficiency.
• Manage practice bills, invoices, utility accounts and routine operating expenses.
• Handle data entry tasks using spreadsheets and productivity software such as Microsoft Office, ensuring accuracy and timely updates.
• Provide excellent customer service by assisting patients with inquiries and support needs in person or via phone communication.
• Maintain office cleanliness, organize files (both digital and physical), and ensure all administrative tasks are completed accurately and promptly.

Requirements

• Proven experience in office management or administrative roles with strong clerical experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy skills.
• Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong communication skills, including phone etiquette and client interaction capabilities; bilingual abilities are a plus.
• Familiarity with multi-line phone systems, data entry procedures, filing systems, and general office procedures.
• Previous experience in healthcare office management, practice operations or clinic administration preferred.
• Demonstrated ability to manage calendars effectively, prioritize tasks, and meet deadlines consistently.
• Demonstrated ability to evaluate existing workflows, create standard operating procedures (SOPs, and drive operational efficiency.
• Strong executive presence, proactive problem-solver, excellent interpersonal communication and strong attention to detail.
• Availability to work 1 day per month out of our Butte location required.

Join us as an Office Manager to lead our administrative team with enthusiasm! Your expertise will help create an organized workspace where everyone can thrive while delivering outstanding support to patients and colleagues alike. We value proactive problem-solvers who are eager to contribute their skills toward our shared success!

Pay: $23.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person