Office Manager

Overview

We are a compassionate and growing home care agency dedicated to providing exceptional, client-centered care throughout Mississippi. Our mission is to improve the quality of life for seniors and individuals with disabilities by delivering reliable, professional, and compassionate care in the comfort of their homes.

We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining efficient workflows, supporting staff, and enhancing overall productivity.

The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a welcoming and well-managed workspace. This paid position offers an exciting opportunity to lead office operations, streamline processes, and contribute to a positive workplace culture.

Responsibilities

• Oversee office supplies inventory, procurement, and filing systems to ensure operational efficiency
• Manage day-to-day office operations and administrative functions. Opening the clinic building at 8AM; Closing the clinic building at 5PM.
• Ensure all office staff members clock- in and out.
• Check the administration email at the beginning and closing of the workday.
• Coordinate caregiver schedules and ensure adequate staffing for client cases.
• Assist with new client intake, onboarding, and service coordination.
• Maintain employee and client records in compliance with Mississippi regulations and agency policies.
• Support recruitment, onboarding, and orientation of caregivers. Process timesheets and coordinate payroll with the finance department.
• Monitor compliance with licensing, training, and documentation requirements.
• Answer phones, respond to inquiries, and provide exceptional customer service.
• Maintain office supplies, equipment, and vendor relationships.
• Prepare reports and assist leadership with operational planning, audit and quality improvement initiatives.

Requirements

• Associate's or bachelor’s degree in Business Administration, Healthcare Administration, or a related field preferred.
• Minimum of 2 years of office management or administrative experience (home care or healthcare experience is strongly preferred).
• Knowledge of scheduling, payroll, and electronic documentation systems.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel…).
• Ability to manage multiple priorities.
• Professional, dependable, and committed to outstanding customer service.

Preferred Qualifications

• Experience working in a licensed home care or home health agency.
• Familiarity with Mississippi home care regulations.
• Experience with caregiver scheduling software.

Join us as an Office Manager where your organizational expertise will drive our success! This role offers a vibrant environment where your skills will be valued, your contributions recognized, and your professional growth supported. We are committed to fostering an inclusive workplace that empowers you to excel every day!

Pay: $17.00 - $23.00 per hour

Expected hours: 45.0 per week

Education:

• Bachelor's (Required)

Experience:

• Supervising: 2 years (Required)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Hattiesburg, MS 39401 (Preferred)

Work Location: In person