Office Manager

Job Overview

We are seeking an energetic and highly organized Office Manager to oversee daily administrative operations and ensure a smooth, efficient workplace environment. This pivotal role involves managing office functions, coordinating communication, and supporting staff to foster productivity and professionalism. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to keep our office running seamlessly. This paid position offers an exciting opportunity to lead administrative efforts and contribute to a dynamic team.

Duties

• Manage all aspects of office administration, including filing, data entry, and maintaining organized records.
• Oversee front desk operations, greeting visitors and handling multi-line phone systems with professionalism and courtesy.
• Coordinate calendar management, schedule appointments, meetings, and conference calls for staff and executives.
• Utilize productivity software such as Microsoft Office (Word, Excel, Outlook) and spreadsheets to prepare reports and track office metrics.
• Handle client communication and customer support inquiries with excellent phone etiquette and timely responses.
• Maintain office supplies inventory, place orders as needed, and ensure the workspace is clean and organized.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.

Skills

• Proficiency in Microsoft Office Suite including Word processing, spreadsheets, and calendar management tools.
• Strong computer literacy with the ability to adapt to various productivity software and technical systems.
• Excellent organizational skills with keen attention to detail in filing, data entry, and document management.
• Effective communication skills in both verbal and written forms; bilingual ability is a plus.
• Experience managing multi-line phone systems, demonstrating professional phone etiquette at all times.
• Demonstrated office management experience with a focus on administrative support and clerical tasks.
• Ability to prioritize tasks efficiently using time management techniques; experience as a personal assistant or in front desk roles is advantageous.

Join us as an Office Manager to lead our administrative team with enthusiasm! Your expertise will help create a welcoming environment while ensuring operational excellence through your technical skills, organizational prowess, and proactive approach. This role is essential in supporting our team’s success—apply today to be part of an energetic workplace dedicated to growth!

Pay: $26.78 - $32.26 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Paid time off

Work Location: In person