Office Manager

NOW HIRING – OFFICE MANAGER EAW Roofing & Construction Inc.

Location: Clinton, MA | Position: Full-Time

EAW Roofing & Construction Inc. is seeking an experienced, organized, detail-oriented, and motivated Office Manager to join our growing team. The ideal candidate will have experience in the construction industry, strong accounting skills, and the ability to multitask in a fast-paced office environment.

Key Responsibilities

• Oversee all day-to-day office operations and ensure the office runs efficiently
• Work closely with the Project Managers to ensure all company systems, procedures, and workflows are being followed
• Manage Accounts Payable and Accounts Receivable using QuickBooks Online
• Process customer invoices, vendor bills, and payments
• Process weekly payroll by verifying employee hours through our satellite time-tracking system
• Prepare and manage AIA billing applications
• Review supplier invoices daily and attach all invoices to the appropriate jobs within our CRM system
• Monitor supplier accounts and ensure all material purchases are properly documented
• Prepare and submit job permit applications and track permit approvals
• Request and maintain subcontractor insurance certificates
• Monitor and respond promptly to daily emails from customers, contractors, vendors, suppliers, and property management companies
• Collect job site photos, videos, and drone footage from field crews and organize them for our Marketing Department
• Maintain organized digital files and job documentation
• Perform general office management and administrative duties

Qualifications

• Required experience with QuickBooks Online
• Strong knowledge of Accounts Payable & Accounts Receivable
• Experience with AIA Billing
• Previous experience working for a construction company
• Payroll processing experience
• Strong organizational, communication, and computer skills
• Ability to multitask and manage competing priorities
• High attention to detail and accuracy
• Professional communication skills with customers, contractors, vendors, suppliers, and property management companies
• Experience using CRM software is a plus
• Bilingual or multilingual (English/Spanish and/or Portuguese) preferred

If you are dependable, proactive, highly organized, and ready to lead a busy office while helping our team stay efficient and accountable, we'd love to hear from you.

Please submit your resume and references to apply.

Pay: $25.00 - $30.00 per hour

Work Location: In person