Office Manager

Job Summary

We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a comprehensive understanding of office management practices. As the Office Manager, you will coordinate administrative activities, support staff, and maintain an efficient workspace that promotes productivity and professionalism.

Responsibilities

• Manage office operations, including overseeing clerical tasks, filing systems, and administrative procedures to ensure efficiency.
• Coordinate calendar management and schedule appointments, meetings, and events with precision.
• Supervise front desk activities, including greeting visitors, handling multi-line phone systems, and directing inquiries professionally.
• Maintain accurate data entry records using spreadsheets and productivity software such as Microsoft Office applications.
• Provide exceptional customer service by addressing client needs promptly and courteously.
• Oversee office supply inventory and procurement to ensure necessary resources are always available.
• Support bookkeeping activities by utilizing QuickBooks or similar accounting software for expense tracking and invoicing.
• Foster a positive work environment through effective phone etiquette, organizational skills, and team collaboration.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills.
• Experience with ECLINICAL WORKS ECW WEB VERSION IS A MUST. ONLY CANDIDATES WITH ATLEAST 1 YEAR EXPERIENCE WORKING WITH ECW WEB VERSION AND EXPERIENCE WORKING IN A DOCTORS OFFICE .
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting.
• Strong communication skills, both verbal and written, including bilingual capabilities for diverse client interactions.
• Demonstrated clerical experience with data entry, proofreading, filing, and document management.
• Knowledge of multi-line phone systems and professional phone communication techniques.
• Proven ability to manage calendars effectively and prioritize tasks for maximum productivity.
• Technical proficiency in office management tools and productivity software to streamline workflows.

Join us as we empower our team through exceptional office management that drives success and fosters a welcoming environment for clients and staff alike!

Pay: $21.00 - $22.00 per hour

Expected hours: 40.0 per week

Work Location: In person