Office Manager

We are seeking a highly organized and dependable Office Manager to oversee day-to-day office operations while providing administrative and billing support. This position is ideal for someone who enjoys keeping an office running smoothly, is comfortable managing multiple priorities, and has experience working with invoices and customer accounts.

Responsibilities include:

• Manage daily office operations and administrative functions
• Prepare, process, and track customer invoices and billing
• Follow up on outstanding invoices and assist with accounts receivable
• Maintain accurate billing records and resolve billing discrepancies
• Answer phones, emails, and general customer inquiries
• Maintain files, records, and office documentation
• Coordinate schedules, meetings, and other office activities
• Order office supplies and manage vendor relationships
• Assist with data entry, reporting, and general bookkeeping functions
• Provide administrative support to management and other team members as needed

Qualifications:

• Previous office management, administrative, or similar experience
• Billing/invoicing experience required
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable working with Microsoft Office and billing/accounting software
• Accounts payable experience
• Professional, dependable, and customer-service oriented

Ideal candidates will have experience handling both office administration and billing and be comfortable taking ownership of the day-to-day details that keep a business running efficiently.