Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining efficient workflows, supporting staff, managing client communications, and upholding a professional and welcoming atmosphere. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to keep our office running at peak performance.

Duties

• Manage day-to-day office operations, including supply procurement, equipment maintenance, and facility management
• Coordinate calendar schedules, appointments, and meetings
• Handle incoming calls using multi-line phone systems with professionalism and courtesy; direct inquiries appropriately
• Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and Google Workspace
• Provide exceptional customer support by addressing client inquiries via phone or email promptly and effectively
• Oversee bookkeeping tasks including invoicing, expense tracking, and basic financial record keeping using QuickBooks or similar software
• Support administrative functions such as proofreading documents, managing correspondence, and performing word processing tasks

Requirements

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Demonstrated ability to operate multi-line phone systems with excellent phone etiquette
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Experience with data entry, filing systems, and maintaining detailed records accurately
• Technical proficiency in computer literacy, including familiarity with productivity software like spreadsheets and document processing tools
• Previous experience in customer service or front desk roles is highly desirable
• Excellent communication skills both verbally and in writing; ability to proofread documents meticulously

Join us as an Office Manager to lead our administrative team with energy and enthusiasm! Your expertise will help create an organized, efficient workspace that supports our company's growth. We value proactive individuals who thrive on multitasking and delivering outstanding service every day.

Pay: $20.00 - $24.00 per hour

Expected hours: 70.0 per week

Benefits:

• 401(k)
• Health insurance

Work Location: In person