Office Manager

Key Responsibilities

HR Administration

• Manage employee records, contracts, and HR documentation in line with legal and company requirements
• Coordinate recruitment processes (job postings, screening, interviews, onboarding)
• Administer onboarding and offboarding processes
• Coordinate periodic state/federal required employee training
• Support payroll preparation (timesheets, leave records, benefits data)
• Manage employee leave, attendance, and absence tracking
• Ensure compliance with labor laws, company policies, and HR best practices
• Support performance management processes and training coordination
• Act as first point of contact for employee HR-related queries

Compliance & Reporting

• Ensure compliance with employment legislation, data protection, and internal policies
• Prepare HR and administrative reports for management
• Maintain confidentiality and secure handling of sensitive information

Office Management

• Oversee daily office operations and ensure a well-organized workplace
• Oversee daily IT administrative activities and communicate with outside IT service provider
• Manage office supplies, equipment, and vendor relationships
• Manage office budgets, invoices, and expense tracking
• Organize meetings, travel arrangements, and company events
• Ensure effective communication and coordination across departments
• Maintain office policies, procedures, and administrative systems
• Assist with accounting bookkeeping (AR, AP, Invoicing, etc.) as needed

Manufacturing Administrative Support

• Assist with purchase orders and vendor documentation
• Support quality and compliance documentation
• Help maintain training and safety records
• Provide administrative support for operations and production teams

Qualifications

• 3+ years of office management, administrative, HR, payroll, bookkeeping experience
• Manufacturing industry experience preferred but not required

Key Competencies

Technical & Professional Skills

• Strong knowledge of HR administration practices and employment legislation
• Experience with HR systems, payroll coordination, and MS Office tools
• Budget management and basic financial administration skills
• Strong organizational and record-keeping abilities

Communication & Interpersonal Skills

• Excellent verbal and written communication skills
• Ability to handle sensitive issues with discretion and professionalism
• Strong interpersonal skills and ability to build trust with employees and management

Organizational & Management Skills

• Strong multitasking and time management skills
• Attention to detail and accuracy
• Ability to prioritize and work independently
• Problem-solving and decision-making capabilities

Personal Attributes

• High level of confidentiality and integrity
• Proactive, adaptable, and solution-oriented
• Reliable, professional, and well-organized
• Customer-service mindset with a positive attitude

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person