Office Manager

Atrium is seeking on behalf of our client an Office Manager based in Middlesex, NJ .

A background check may be run only after a conditional offer is made, where permitted by law .

Position: Office Manager

Location: Middlesex, NJ

Employment Type: Full-time

Compensation: 75,000

Position Overview

We are seeking an organized, tech-savvy Office Manager to support a C level executive, helping improve day-to-day operations, policies, and systems.

Key Responsibilities

• Support development, implementation, and updates of program policies, procedures, and operational manuals
• Prepare, proofread, and format professional documents (reports, letters, presentations, policies, meeting materials)
• Use Microsoft Office and AI tools to streamline administrative tasks, data analysis, and document preparation
• Assist with program oversight, quality assurance, and monitoring to ensure compliance with Medicaid, DCA, and other funder requirements
• Support billing and invoicing procedures and help monitor internal compliance with documentation and service delivery standards
• Collect, track, and maintain program data for reporting and performance monitoring
• Maintain organized electronic and paper filing systems, ensuring accuracy, confidentiality, and adherence to record retention policies
• Serve as a professional point of contact for staff, government agencies and community partners
• Participate in internal audits, corrective actions, and quality improvement initiatives
• Assist with procurement, vendor communication, purchasing, and inventory management
• Provide high-level administrative support to leadership, including report preparation, research, data analysis, and executive summaries
• Schedule meetings, prepare agendas, record minutes, and track follow-up items

Qualifications

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated experience using AI tools to improve administrative efficiency and workflow
• Bachelor’s degree in Public Administration, Business Administration, Healthcare Administration, Social Services, or related field preferred
• Experience with policy development, quality improvement, billing, or compliance strongly preferred
• Strong organizational, communication, and writing skills
• Ability to manage multiple priorities and meet deadlines
• Valid driver’s license with a clean driving record
• Ability to lift up to 25 lbs