Office Manager

Office Administration
Coordinate the daily administrative operations of the Deanu2019s Office.
Organize and maintain office files, records, correspondence, and documentation systems.
Ensure documents and records are securely maintained and easily retrievable.
Complete routine and ad-hoc administrative tasks accurately and within required timelines.
Prioritize assignments based on urgency and importance and ensure deadlines are consistently met.
Maintain an organized and efficient office environment.
Communication & Coordination
Manage professional written and verbal communication, including emails, telephone calls, memos, and meetings.
Communicate office updates, schedules, policies, and relevant information accurately and promptly.
Coordinate with Academic Affairs, HR, Finance, Administration, and other departments to support the requirements of the Deanu2019s Office.
Serve as a professional point of contact for faculty, staff, students, parents, visitors, and external stakeholders.
Handle inquiries professionally and ensure appropriate follow-up.
Documentation & Operational Support
Prepare, review, organize, and maintain official documents and correspondence.
Review documents for accuracy and completeness before submission or circulation.
Support scheduling, filing, communication, and documentation processes using appropriate office systems and digital tools.
Assist with departmental and College-level meetings, workshops, symposia, and other official activities.
Support team members and coordinate administrative requirements to ensure timely completion of tasks.
Maintain strict confidentiality when handling sensitive institutional and executive-level information.
Professional & Stakeholder Support
Maintain a professional, courteous, and service-oriented approach in all interactions.
Work collaboratively with faculty, staff, students, and administrative departments to support institutional objectives.
Demonstrate strong time management and punctuality for meetings, deadlines, and official commitments.
Maintain professional conduct and uphold BMC policies, ethical standards, and confidentiality requirements.

Desired Candidate Profile

Bacheloru2019s degree in Business Administration, Office Management, or a related field.
2u20134 years of experience in administrative roles, office coordination, or operations support.
Experience within higher education or healthcare is preferred.
Skills & Competencies
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office and office management software .
Strong ability to prioritize tasks, meet deadlines, and maintain accuracy.
Excellent interpersonal and stakeholder-management skills.
Professional and service-oriented mindset.
Strong attention to detail and follow-up.
Ability to maintain confidentiality and appropriately handle sensitive information.
Strong problem-solving and analytical-thinking skills.
Accountability, reliability, initiative, and adaptability.
Ability to work effectively with faculty, staff, students, senior management, and external stakeholders.
Excellent verbal and written communication skills in Arabic and English.