Office Manager

Job Overview

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This vital role involves overseeing administrative functions, managing front desk activities, coordinating communication channels, and ensuring a smooth workflow across departments. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive attitude to create an efficient and welcoming workplace. Your leadership will help foster a positive office culture while maintaining high standards of professionalism and customer service.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer support.
• Oversee clerical duties such as filing, data entry, proofreading documents, and maintaining accurate records using tools like Microsoft Office, Google Workspace, and QuickBooks.
• Coordinate appointments, meetings, and calendar schedules for staff members to ensure optimal time management.
• Handle bookkeeping tasks including invoicing, expense tracking, and basic bookkeeping using QuickBooks or similar software.
• Maintain office supplies inventory and place orders to ensure all departments are well-equipped.
• Support administrative functions by preparing reports, managing correspondence, and ensuring proper documentation of office activities.
• Assist with medical or dental office procedures as needed, including patient check-in/out processes and managing front desk duties specific to healthcare environments.

Requirements

• Proven experience in an office environment with strong clerical and administrative skills.
• Familiarity with QuickBooks for bookkeeping tasks and Microsoft Office Suite (Word, Excel, Outlook).
• Excellent computer skills with proficiency in data entry, filing systems, and Google Workspace applications.
• Prior experience working at a front desk or handling multi-line phone systems with professional phone etiquette.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced setting.
• Attention to detail for proofreading documents and maintaining accurate records.
• Customer service experience with a friendly demeanor and effective communication skills.
• Knowledge of medical or dental office procedures is a plus; previous dental receptionist or medical office experience is highly desirable.

Join us as an Office Manager to lead our administrative team with energy and precision! Your dedication will ensure our office runs smoothly while delivering outstanding support to our clients and staff alike.

Benefits:

• Dental care
• Extended health care
• On-site parking
• RRSP match

Work Location: In person