Office Manager

Department:

Operations

Location:

Onsite, San Jose, CA 95131

About LEADOPTIK

LEADOPTIK Inc. is a commercial-stage medical device company building a tissue intelligence platform. Our FDA cleared LIA™ system gives physicians real-time in-needle optical imaging during peripheral lung biopsy.

Position Summary

The Office Manager keeps LEADOPTIK's San Jose office running smoothly so our engineering and clinical teams can focus on the product. This full-time, on-site role owns day-to-day office operations, spanning administration, facilities, procurement, scheduling and meeting logistics, and vendor and visitor relations. The Office Manager also supports basic HR and onboarding processes, assists leadership with administrative tasks and documentation, and contributes to a professional, inclusive, and collaborative office culture.

Qualifications

1. Proven experience in office management or administrative roles.
2. Strong organizational and time-management skills.
3. Strong communication and customer service skills for interacting with team members, vendors, and visitors.
4. Proficiency with productivity tools (email, calendars, spreadsheets) and basic record-keeping and reporting.
5. Familiarity with office equipment and basic troubleshooting to keep workspaces functional.
6. Ability to handle confidential information with discretion.

Responsibilities

1. Administrative duties: Manage emails, scheduling, calendar management, and meeting logistics; support internal and external communications; assist leadership with administrative tasks and preparing reports or documentation.
2. Facility management: Oversee the physical office space, including maintenance, cleanliness, and safety. Coordinate repairs and improvements as needed.
3. Procurement and inventory: Manage office supplies, order equipment and supplies when necessary, and maintain an organized inventory.
4. Vendor and visitor relations: Serve as the primary point of contact for visitors, vendors, service providers, and contractors, ensuring timely and efficient services.
5. HR and onboarding support: Support basic HR processes and new-hire onboarding, including workspace, equipment, and documentation readiness.
6. Event planning: Organize and coordinate office events, meetings, and team-building activities.
7. Financial record-keeping: Assist with basic bookkeeping, expense tracking, and invoice processing.
8. Team support: Provide support to various departments and teams as needed, fostering a collaborative work environment.

Preferred Qualifications

• Associate's or bachelor's degree in business, administration, or a related field.
• Experience in a healthcare, biotech, or medical device environment.
• Experience with QuickBooks or similar bookkeeping software.
• Prior experience with the startup environment.
• Familiarity with shipping and receiving logistics.

Working Conditions

• Regular work in an office environment; occasional light lifting for supplies and deliveries.
• Minimal travel, if any.

Featured Benefits:

• Medical, Dental, and Vision Insurance
• 401(K)

Job Function & Type:

Operations / Administration - Full-Time/Paid

LEADOPTIK is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state, or local law.