Office Manager

Office Manager – Aberdeen

Procast Group 1 View Terrace, Aberdeen, AB25 2RS

Full-time Monday to Friday, 8.00am – 4.30pm

Salary dependent on experience

Procast Group is opening a new office in Aberdeen, and we need an experienced Office Manager to help run it.

We are a Hamilton-based group of eight businesses delivering retrofit and renewable energy works across Scotland and the UK. Our teams install external wall insulation, solar PV, battery storage and heat pumps for local authorities and housing associations, all to PAS 2035 standards. We also deliver internal refurbishment programmes; including kitchen and bathroom replacements in occupied social housing.

The role

Reporting to our Operations Director, you will keep the Aberdeen office and our live contracts running smoothly. You will plan works, keep contract administration up to date and along with our Operations Director, be the main point of contact for clients, site teams and suppliers. You will also work closely with our Support Services Director and team at head office, making sure Aberdeen follows group systems and standards.

What you will do

• Plan and schedule work with site teams, subcontractors and suppliers
• Coordinate kitchen, bathroom and internal refurbishment programmes in occupied homes, from pre-start visits and tenant choices through to handover
• Sequence trades and track materials such as kitchen units, worktops and sanitaryware against programme dates
• Keep contract records, orders, variations, completion certificates and handover packs accurate and current
• Handle client and resident queries professionally and promptly, including vulnerable tenants
• Raise purchase orders, chase deliveries and resolve supplier issues
• Liaise with the Support Services Director and team on procurement, customer care, defects and compliance
• Run the office day to day, including filing, document control and facilities

What we are looking for

• Proven experience as an office manager or in a senior administration role
• Fluent in Microsoft 365, including Outlook, Excel, Word, Teams and SharePoint
• Experience in construction or social housing is preferred, particularly kitchen, bathroom or internal refurbishment programmes
• Strong organisation and the ability to manage several contracts at once
• Confident communication with clients, site teams and colleagues at every level

What we offer

• Competitive salary, dependent on experience
• Monday to Friday working, no weekends
• Training and development, including support for relevant qualifications
• The chance to shape a new regional office with an established, award-winning contractor

How to apply

Send your CV and a short covering letter to Procast Group, quoting "Office Manager – Aberdeen".

Pay: From £28,000.00 per year

Work Location: In person