Office Manager

Responsibilities

Day-to-day office life

• Oversee the operational environment at MarsHome: offices, supplies, equipment and service providers
• Centralize and resolve requests related to office operations
• Anticipate logistical needs tied to headcount growth: new spaces, office layout, potential relocation

Onboarding & team life

• Own the end-to-end onboarding of new joiners: equipment, access, practical information, welcome kit, coordination with People and managers
• Organize key team moments: afterworks, seminars, celebrations
• Contribute to building a strong company culture

IT & equipment

• Manage the IT asset inventory: ordering, allocation and tracking
• Monitor software licenses and subscriptions: assignment, renewals, deactivation
• Act as the first point of contact for day-to-day IT issues, liaising with external IT providers as needed

Operations support

• Manage purchasing, negotiate with vendors and optimize operating costs
• Build and maintain reliable administrative and logistical routines as the company scales
• Contribute to cross-functional projects as needs evolve

Profile

• Proven experience in a startup, scale-up, or demanding operational environment
• Highly hands-on and reliable, with a strong drive for execution excellence
• Able to juggle multiple priorities and adapt in a fast-moving context
• Strong interpersonal skills and a service-oriented mindset
• Professional proficiency in English and French required

We are committed to building a diverse and inclusive team and encourage all qualified candidates to apply, regardless of background.