Office Manager

OFFICE MANAGER

Shallow Bay Advisors | Full-time | In-office, South Florida

ABOUT US

Shallow Bay Advisors is a boutique commercial real estate brokerage focused on small-bay industrial, flex, and retail leasing across Broward, Palm Beach, and Port St. Lucie, with properties in Atlanta as well. We're a warm, family-style, high-energy office where culture matters. We care about each other, we move fast, and we like people who bring good energy every day.

THE ROLE

We need an Office Manager who owns how the company runs, not someone who waits for a daily task list. You'll learn how we work, tell us what to change and how to do it better, and make it happen. You'll be the glue for documents, listings, marketing, and the systems that connect our team, taking day-to-day operational thinking off the managing broker's plate.

WHAT YOU'LL OWN

Process and operations

• Study how we work from new inquiry to signed lease, find the gaps, and bring recommendations for improving them. Lead the changes we agree on.

• Build simple checklists and handoffs so nothing depends on one person remembering everything.

• Keep priorities and open items visible, and confirm things get done.

Documents and deals

• Make sure leases and LOIs go out correctly: right names, units, terms, attachments, and recipients.

• Track DocuSign and keep Google Drive property and unit folders clean and current.

Listings, data, and marketing

• Keep listings (LoopNet, Crexi), rent rolls, vacancy sheets, and the Zoho CRM accurate.

• Oversee marketing and online presence: Canva materials, Constant Contact newsletters, website.

• Keep commission and invoicing records current in Airtable.

AI and quality control

• Make sure our AI-assisted work (lead logging, sheets, reports) is clean, secure, and accurate before anyone relies on it.

WHO THRIVES HERE

You don't need the managing broker to keep thinking for you. You notice the wrong number or the missing attachment, you pay attention to detail, and you can follow up and make it happen. You're comfortable with technology and AI and enjoy making them work for the team.

LOGISTICS

Full-time, in the office every day, South Florida.

Pay: $40,000.00 - $70,000.00 per year

Work Location: In person