Office Manager

Ricketts Harris LLP , a full-service boutique law firm located in the financial district, is looking for an Office Manager. We offer a friendly, thoughtful work environment and competitive salary and benefits.

Daily Duties Include, But Are Not Limited To

• general day-to-day accounting and administrative tasks including setting up and balancing priorities, allocating resources, and facilitating communication of information within the Firm;
• identifying and communicating policy and procedure priorities;
• maintaining banking relationships and liaising with vendors;
• assisting Management in hiring/exit interviews, staff training when required;
• ensuring firm compliance with applicable federal, provincial and local laws;
• performing accounting functions such as reconciling bank accounts, journal entries, accounts payables, yearend preparations, reconciliations, and remitting HST for all entities;
• supervising accounting clerks with daily accounting tasks including client trust accounts when required;
• office facilities’ functions including managing equipment and reviewing, assisting with negotiating, and monitoring service contracts and major equipment purchases/leases;
• developing and administering central files and off-site records management;
• performing property management activities;
• managing all telecommunication systems and operations as well as day-to-day operations of help desk in conjunction with IT Specialist;
• day-to-day client services and marketing providing guidelines for and monitor the employees’ role in assuring client service delivery;
• assisting partner in charge of marketing in managing client and prospect database.
• Position will report to COO

Qualifications

• A minimum of two years of legal accounting experience; Acumin (accounting software) experience preferred
• Business Administration Degree (or similar) preferred;
• Strong organizational and communication skills;
• Ability to prioritize, multi-task and meet deadlines without supervision;
• A team player who can also work independently;
• Interest in growth, taking on more and future responsibilities; and
• Professional law firm experience an asset

We have a long-term mindset and are looking to grow. Our firm’s leadership is looking for someone who wants to grow alongside them. While ours is a fast-paced and multifaceted working environment, we are also irreverent and work as a team.

If you feel this opportunity is the right fit for you, we’d like to hear from you. Please forward your resume to [email protected].

No Agencies or Recruiters Please.