Office Manager

Office Manager

Job Summary
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will be responsible for managing client communication, handling administrative tasks, and supporting various financial and operational activities. This role requires strong computer literacy, excellent communication skills, and the ability to manage multiple responsibilities efficiently.

Responsibilities

• Serve as the primary point of contact for client communication, ensuring professional and timely interactions.
• Maintain and update spreadsheets related to office operations, accounts receivables, payroll, and other administrative data.
• Manage accounts receivables, including invoicing and follow-up on outstanding payments.
• Oversee payroll processing to ensure accurate and timely compensation for staff.
• Pull permits as required for company projects or operations, ensuring compliance with relevant regulations.
• Prepare completion reports and other documentation necessary for project closure or operational review.
• Support the organization of office supplies, scheduling, and general administrative duties.
• Ensure computer systems and software are functioning properly to facilitate efficient workflow.

Requirements

• Proven experience in office management or administrative roles.
• Strong computer literacy with proficiency in spreadsheet software and general computer skills.
• Excellent communication skills for client interaction and team coordination.
• Ability to handle accounts receivables, payroll, permit pulling, and report preparation effectively.
• Highly organized with excellent multitasking abilities and attention to detail.
• Knowledge of relevant regulations related to permits and financial processes is a plus.

Join our team as an Office Manager to contribute to a well-organized, efficient workplace where your skills will support our ongoing success.

Pay: $20.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Paid time off
• Professional development assistance

Ability to Commute:

• Ocala, FL 34475 (Preferred)

Work Location: In person