Office Manager

About us

Symplify Roofing replaces roofs for Bay Area homeowners. We're a small, close-knit team and an Owens Corning Platinum Preferred Contractor. We've built our name on doing things right: clear communication, honest work, and treating every customer the way we'd want our own family treated.

The role

Every great small company has one person who holds it together. The paychecks are right. The books make sense. The files are where they should be. Customers get a warm, clear answer about their bill. That's this role.

You'll be the heart of our office, working closely with the founder on the business side of Symplify: payroll, commissions, receivables and payables, HR paperwork, and an office that runs smoothly.

We run on modern, cloud-based tools, including QuickBooks Online, Gusto, HubSpot, Google Workspace and Slack, and we keep adding better ones as we grow. You don't need to be an expert in all of them, but you should be comfortable picking up new software quickly.

What you'll do

• Run payroll and commissions, accurately and on time.
• Manage receivables: follow up on open invoices and help customers through payment.
• Review and pay vendor and subcontractor bills.
• Handle HR paperwork, from onboarding to employee files.
• Keep QuickBooks Online accurate and up to date.
• Stay close to our project team so you always know where things stand.
• Keep the office organized, stocked and running.

Why you'll like it here

• A positive team with good energy. We work hard, keep it light, and look out for each other.
• A new office in Walnut Creek, right next to BART, with free parking.
• Monday to Friday, daytime hours, weekends off.
• Modern tools, so you're not fighting old systems.
• Real ownership of your work and a direct line to the founder.
• 401(k) with company match, paid holidays and paid sick leave.

You might be our person if

• People describe you as steady, warm and trustworthy.
• You take quiet pride in work done right, even when no one is checking.
• You notice the small detail that doesn't add up, and you don't let it go.
• You can be kind on the phone and still clear about what's owed.
• You finish what you start, and you speak up early when something needs attention.
• You'd rather leave a place better than you found it.

What you bring

• Experience managing an office.
• Hands-on QuickBooks Online experience.
• Payroll experience, including commissions.
• Comfort with cloud-based software and a knack for learning new tools quickly.
• Discretion with confidential information.

Nice to have

• HR experience, ideally in California.
• Gusto experience.
• Construction or home services experience.

Schedule

Monday to Friday, 8:00 a.m. to 5:00 p.m., in our Walnut Creek office.

How to apply

Send your resume and a few sentences on each:

1. Tell us about a time you caught a mistake before it became a problem.

2. What does a well-run office feel like to you?

3. Tell us about a software tool you learned recently. How did you get up to speed?

Our process includes a conversation, an in-person interview with a short practical exercise, and reference checks.

Symplify Roofing is an equal opportunity employer. We consider qualified applicants with arrest or conviction records in a manner consistent with the California Fair Chance Act. If you need an accommodation during hiring, tell us and we'll work with you.

Pay: $72,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching

Application Question(s):

• Tell us about a time you caught a mistake before it became a problem. How did you find it, and what did you do?
• What does a well-run office feel like to you?
• Tell us about a software tool you learned recently. How did you get up to speed?

Experience:

• Human resources: 2 years (Preferred)
• Office management: 2 years (Required)
• Payroll: 2 years (Required)
• QuickBooks: 2 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Walnut Creek, CA 94596 (Required)

Work Location: In person