Office Manager

WE'RE HIRING | OFFICE MANAGER

Xtend Health Pty Ltd

Location: Melbourne, VIC
Employment Type: Full-Time, Permanent
Salary: Competitive salary + superannuation

Join Our Growing Allied Health Team!

Xtend Health is looking for an experienced, highly organised and motivated Office Manager to join our growing multidisciplinary allied health organisation.

At Xtend Health, we are passionate about delivering high-quality, client-centred healthcare services that make a meaningful difference in people's lives.

Our team consists of dedicated Occupational Therapists, Physiotherapists, Speech Pathologists and Allied Health Assistants who work collaboratively to support individuals and families across the community.

As our organisation continues to expand, we are seeking a proactive Office Manager to take ownership of our daily administrative operations, support our team and help drive operational excellence.

About the Role

As our Office Manager, you will play a key leadership role in ensuring the smooth and efficient running of our administrative operations.

Working closely with management and allied health professionals, you will oversee administrative systems, coordinate staff, manage office resources and contribute to improving organisational processes.

This is an exciting opportunity for someone who enjoys taking initiative, managing people and being part of a growing healthcare organisation.

Key Responsibilities

• Oversee and coordinate daily office operations and administrative functions.
• Supervise, support and coordinate administrative staff, workloads and schedules.
• Develop and implement efficient office systems, procedures and workflows.
• Assist with staff recruitment, onboarding, training and performance management.
• Coordinate administrative support for our multidisciplinary allied health team.
• Oversee appointment scheduling, client administration and service coordination processes.
• Maintain accurate client records, staff documentation and administrative databases.
• Monitor invoices, accounts, office expenditure and purchasing requirements.
• Ensure compliance with organisational policies, confidentiality requirements and relevant administrative procedures.
• Manage office supplies, equipment, facilities and external service providers.
• Liaise with clinicians, clients, families, support coordinators and external stakeholders.
• Identify opportunities to improve operational efficiency, service delivery and team performance.

About You

We are looking for a confident, reliable and solutions-focused professional who thrives in a fast-paced environment.

To be successful, you will have:

• Qualifications in Business Administration, Management, Business or a related field.
• Previous experience in office management, administration coordination or a similar role.
• Demonstrated experience supervising and coordinating administrative teams.
• Excellent organisational, leadership and time-management skills.
• Strong written and verbal communication skills.
• Experience managing administrative systems, records and office accounts.
• Confidence in managing competing priorities and resolving operational challenges.
• Proficiency in Microsoft Office and administrative management software.
• A proactive attitude, strong attention to detail and ability to work independently.
• A commitment to professionalism, confidentiality and excellent client service.

Highly Regarded:

• Experience in allied health, healthcare, NDIS or community services.
• Knowledge of NDIS and Support at Home (SAH) administration.
• Experience using allied health practice management software.
• Experience coordinating multidisciplinary healthcare teams.

Why Join Xtend Health?

Supportive Team: Work alongside passionate and experienced allied health professionals.

Career Growth: Opportunities for professional development and career progression as our organisation expands.

Make an Impact: Play an important role in supporting healthcare services that improve people's lives.

Collaborative Environment: Join a friendly, professional and supportive workplace.

Variety & Responsibility: Enjoy a dynamic role where your leadership and ideas are valued.

Employment Details

Position: Office Manager
Employment Type: Full-Time, Permanent
Location: Craigieburn
Salary: Competitive salary + superannuation
ANZSCO Classification: 512111, Office Manager

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Join Xtend Health and help us make a difference in the community!

Pay: $79,000.00 – $89,000.00 per year

Work Location: In person