D
Delta Community Supports
Office Manager
Skills
Microsoft Teams
13 days ago
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Important information
Salary:
$49,920 – $54,080 / year
Location:
Blue Bell, PA, USA
Work mode:
Onsite
Published on:
14 October 2026
What they need
| Position Description: Office Manager | ||
| Classification: Non-Exempt | Effective Date: |
| Delta Mission and Values |
| Delta’s Mission: To enrich the lives of individuals and families through outstanding community-based support and mutually rewarding relationships. Values: Customer Focus, Teamwork, Stewardship, and Excellence |
| Position Summary |
| The Executive Receptionist & Office Coordinator serves as the primary face and voice of the organization at the front desk while providing essential administrative support to C-suite executives and managing day-to-day office operations. This role ensures an exceptional, professional front-desk environment, maintains seamless daily workplace operations, and assists executive leadership with calendar management, communication, and high-level administrative tasks. This position is based out of our Blue Bell, PA office. Reports to: Chief Financial Officer |
| Duties and Responsibilities |
| - Support day-to-day office processes to ensure organizational efficiency and smooth office functioning. - Monitor office and breakroom inventory, proactively order supplies, and manage purchase requisitions within budget guidelines. - Oversee office equipment maintenance (copiers, printers, phone systems) and liaise with facility vendors and service providers. - Distribute petty cash, expense checks, and manage administrative logs and tracking records. - Safeguard data security, integrity, and absolute confidentiality regarding organizational and executive matters. - Maintain compliance with company safety protocols and participate in continuous quality improvement initiatives. - Provide confidential administrative support to C-suite executives, including managing complex calendars, appointments, and meeting schedules. - Prepare, transcribe, and edit high-level executive correspondence, slide decks, and reports as requested. - Plan and execute executive meetings, board meetings, employee celebrations, and company events (both on-site and off-site). - Coordinate executive travel arrangements, meal bookings, and itineraries as needed. - Draft and distribute monthly company newsletters, executive announcements, and internal communications. |
| Requirements |
| - Work Arrangement: 100% Onsite in Blue Bell, PA (Monday through Friday). - Excellent verbal and written communication skills with a refined, professional demeanor. - Exceptional multi-tasking, prioritization, and time management skills under tight deadlines. - Ability to maintain strict confidentiality and exercise sound judgment when supporting high-level executives. - Fully proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and quick to learn new office software. - Strong capability to build collaborative relationships across diverse teams and executive tiers. - Valid driver’s license and reliable transportation for local office errands. |
| Position Qualifications |
| - Education: Associate degree, 60+ college credit hours, or equivalent professional experience required. - Experience: 3+ years of experience in an administrative role, front desk reception, or C-suite/executive support |
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