Office Manager

Office Manager

1 Year Fixed term contract (Maternity cover) / Full-time (40 hours per week)

Glasgow / Bellshill (on site 5 days a week)

Key Responsibilities

• Ensure the smooth day-to-day running of the Bellshill office, managing supplies, visitor arrangements, and maintaining a professional workspace
• Act as the main point of contact for the landlord, cleaning staff, and visitors, and manage key rosters (fire marshals, first aiders, etc.)
• Provide logistical support to senior staff, including travel arrangements and board meeting catering
• Contribute to a positive team culture by supporting office communications and event planning
• Provide financial administration for property projects: raise and receipt purchase orders, liaise with finance, manage aged work in progress
• Maintain and update the property and asset management database, ensuring data accuracy
• Manage query inboxes and phone lines, ensuring timely allocation and resolution of issues
• Coordinate monthly landlord payments and verify payment details for new and updated sites
• Support health & safety by managing the defect reporting tool and ensuring timely close-out
• Oversee file management, including paper and electronic document storage and retrieval
• Support compliance in health & safety, environmental standards, and information security

Key Requirements

• Previous experience in office management, administrative support, or project finance coordination
• Confident using databases and Microsoft Office (especially Excel)
• Excellent communication skills - written, verbal, and interpersonal
• Strong organisation and time-management skills with keen attention to detail
• Comfortable working with internal stakeholders, suppliers, and landlords
• Experience in telecoms, property, or asset management sectors
• Familiarity with property or asset management systems and project finance tools
• A Level education or equivalent professional qualifications