Office Manager

• Must be highly organized and punctual.

• Open office everyday. Must keep office appearance and environment a happy and pleasant space.

• Get the mail and sort.

• Answer office phone.

• File paperwork.

• Monitor your email and problem solve.

• Submit payroll for all divisions (VA helpes with this).

• Prepare financial reports to share with owners for all divisions/companies (cash flow).

• Handle Accounts Payables

• Enter vendor bills to QuickBooks (VA helps with this).

• Vendor statements (VA helps with this).

• Set up credit accounts with vendors.

• Assist salesmen with Accounts Receivables.

• Assist owners and CPA with annual taxes.

• Meet with the CPA to determine net profit each quarter.

• Handle quarterly sales tax with CPA.

• Insurance needs (auto, general, worker’s comp., audits, etc.).

• Business permits and licensing.

• Obtain and keep subcontractor paperwork up to date.

• Help with urgent matters and assist managers when needed.

• Hiring ads when needed.

• Submit and cancel preliminary notices (VA helps with this).

• Vehicle registrations.

• Employee business cards, apparel, emails, etc.

• Handle employment paperwork (new hires and unemployment) and assist in hiring and firing (VA helps with this).

• Assist with ordering material when needed.

• Make sure TO-DO lists are being managed and overseen.

• Attend management meetings and send meeting overview email afterwards.

• Create and find ways for yourself and the company to be more efficient.

• Possibly some social media and marketing.

• Occasionally deposit checks at bank.

• Handle other typical business daily duties.

• Train and delegate to VA.

• Efficiency in QuickBooks Online and Google (Drive, Email, Docs, Sheets, Chat) is a HUGE plus.

Please reach out to McCall @ [email protected] or TEXT @ 435.414.3527, Please submit your resume. Preliminary interviews will be done via Zoom. Second interviews will be done in person.

Pay: $24.00 - $26.00 per hour

Expected hours: 40.0 per week

Work Location: In person