Office Manager

About Us

FINQ is on a mission to democratize investment and pension management by replacing outdated, conflicted systems with AI-driven financial products and services.

We deliver transparent, personalized digital solutions in both the U.S. and Israel.

Founded by Nir Zuk, a technology visionary, and Eldad Tamir, a leading investment executive and entrepreneur, FINQ is reshaping the future of financial services.

About the Role

We’re looking for a highly organized, proactive, and hands-on Office Manager to join our team and take ownership of our day-to-day office operations.

This is a dynamic role supporting two companies within the group, combining office management, employee experience, and operational coordination.

You'll be the go-to person for employees, ensuring everything runs smoothly while creating a welcoming, organized, and positive work environment.

We're looking for someone who enjoys being at the center of things, takes initiative, pays attention to the details, and knows how to get things done.

Responsibilities

• Own and manage day-to-day office operations, ensuring a smooth, organized, and efficient work environment.
• Serve as the main point of contact for employees' daily needs and welcome visitors to the office.
• Manage office logistics, supplies, maintenance, and vendor relationships, including cleaning services, parking, and other service providers.
• Handle administrative and basic finance-related tasks, including employee attendance tracking, invoice processing, and receipt management.
• Plan and execute employee welfare and engagement activities, including happy hours, team events, offsites, and gifts.
• Coordinate employee onboarding and offboarding processes, including equipment, logistics, and administrative arrangements.
• Provide occasional recruitment support, including interview scheduling, candidate coordination, and initial screening calls when needed.
• Independently manage operational and administrative projects from planning through execution.
• Identify opportunities to improve office processes and drive operational efficiency.

Requirements

• 2+ years of experience as an Office Manager or in a similar administrative or operational role.
• Excellent organizational skills , attention to detail, and the ability to manage multiple priorities.
• Strong interpersonal and communication skills with a high level of service orientation.
• Proactive, hands-on, and resourceful, with a strong sense of ownership and accountability.
• Ability to work independently, take initiative, and adapt to changing priorities.
• Fluent English, both written and spoken.
• A positive, can-do attitude and a genuine willingness to take responsibility and grow.

Nice to Have

• Previous experience supporting recruitment processes, including interview coordination or initial candidate screening.
• Experience supporting HR operations or employee experience initiatives.