Office Manager

OFFICE MANAGER

The Amalgamated Transit Union Local 113 is a progressive trade union representing over 12,000 public transit workers in Toronto who operate and maintain the TTC. For 127 years, our members have kept Toronto moving. Today, we continue to modernize our operations while advancing a sustainable and inclusive future for public transit.

ATU Local 113 is seeking an experienced and highly organized Office Manager to lead day-to-day administrative operations. This role offers a meaningful opportunity to support over 12,000 public transit workers and contribute to a sustainable and inclusive Toronto.

Reporting to the Secretary-Treasurer and working under the direction of the President, the Office Manager collaborates closely with the Executive Board to support the effective administration of ATU Local 113.

Primary Responsibilities:

The Office Manager is responsible for the effective administration of the Local’s office and performs additional duties as assigned by the President and Secretary-Treasurer. Key responsibilities include:

1. Coordinate office management services, maintain administrative operations, and perform confidential and other assigned duties. Provide day-to-day direction to COPE Local 343 office staff.

2. Organize and coordinate office operations and procedures to support organizational effectiveness and efficiency.

3. Develop and implement processes and procedures that improve the organization’s operational efficiency.

4. Assist the executive board and committee members and provide timely updates on office assignments, programs, campaigns, tasks, budgets, and related activities.

5. Manage office staff by recruiting, onboarding, training, scheduling, assigning, supervising employees and reviewing their work. Administer compensation and benefits, hours of work, vacations, leaves, overtime, health and safety, performance management, discipline, and other human resources matters, including harassment, discrimination, and workplace complaints.

6. Maintain office efficiency by overseeing and approving the office budget, expenditures, and contracts; directing systems, office layout and equipment procurement; supervising record retention, transfer and disposal; introducing improved office methods; and organizing maintenance and repair work.

Requirements:

• Post-secondary education.
• At least three years of experience in office management, human resources management, or both.
• At least three years of experience working in a labour union.
• Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Teams, and PDF software.
• Knowledge of WordPress and/or HTML.
• Strong verbal and written communication skills.
• Excellent documentation and organizational skills.
• Ability to manage multiple priorities, exercise sound judgement, and meet deadlines in a fast-paced environment.
• Excellent interpersonal skills.
• Demonstrated commitment to advancing the interests of the labour movement and workers’ rights.
• Demonstrated knowledge of and active interest in the labour movement.

ATU Local 113 offers a competitive compensation commensurate with experience and includes comprehensive benefits and a pension plan.

Job Type: In-person, full-time, permanent.

Schedule:

• Monday to Friday
• Occasional weekend availability
• Overtime

Salary: From $88,000 per year, commensurate with experience.

Please submit a cover letter along with resume.

Pay: From $88,000.00 per year

Application question(s):

• Please describe your experience working in a labour union.
• Please describe your experience in human resources management.

Experience:

• labour union work: 3 years (preferred)
• Human resources management: 3 years (preferred)
• office management: 3 years (preferred)

Work Location: In person