Office Manager

Overview

The Office Manager will oversee daily office operations, encourage a positive company culture, and provide key administrative support to colleagues. The ideal candidate is a self-starter who is detail oriented and possesses exceptional interpersonal, organizational, and computer skills.

Responsibilities

• Front Office Reception: Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professionalism and courtesy.
• Vendor Management: Manage office equipment, service provider contracts, and vendor relationships to ensure reliable daily operations and timely support.
• Supply Management and Procurement: Maintain inventory and order office, kitchen, and lobby supplies to keep workspaces organized, stocked, and functional.
• Building Coordination: Serve as the primary liaison with property management and coordinate building service requests, maintenance needs, and related employee communications.
• Security and Safety: Manage keys, camera, and door security systems; coordinate safety training and emergency protocol communication; and lead new employee building orientation.
• General Office Support: Provide administrative assistance, including mail services, copying, scanning, electronic filing, data entry, license renewal, statement processing, and onboarding assistance.
• Event Planning: Coordinate and manage logistics for company meetings and events, including reservations, material preparation, room arrangement, food orders, and RSVPs.

Qualifications

Education: College degree preferred. High school diploma required.

Experience: 3-5 years related experience and/or training.

Communication Skills

Ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to speak effectively before groups of customers or colleagues, and effectively present information and respond to questions from managers, clients, customers, and the general public.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply fractions, percentages, ratios, and proportions to practical situations. Ability to apply concepts of basic algebra, geometry, probability and statistical inference.

Reasoning Ability

Ability to carry out and interpret a variety of detailed instructions furnished in written, oral, diagram, or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Technical Ability

Must be proficient with office equipment including phone, fax, copier, scanner and computer.

High level of computer proficiency including Microsoft Office Suite (Outlook, Word, Excel, Power Point), web-based applications, experience using customer relationship management (CRM) systems.

Healy Spirit

Ability to understand and demonstrate the elements of the Healy Spirit: Make It A Great Day, Do The Right Thing, Be Better, Love Wins.

Safety and Security

Be knowledgeable about and follow safety and security policies and procedures, including building, personal, and information security.

Physical Demands

While performing the duties of this job, the employee is required to:

• Sit frequently, Stand regularly, walk regularly
• Use hands to finger, handle or feel frequently; reach with hands and arms regularly
• Use computer mouse and keyboard frequently
• Climb or balance occasionally
• Stoop, kneel, crouch, or crawl occasionally
• Talk or hear frequently
• Drive occasionally

While performing the duties of this job, the employee is required to lift weight or exert force of up to 45 pounds (Loading/unloading a case of water/soda.)

While performing the duties of this job, the employee must meet the following vision requirements: close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Work Environment

The position requires local travel occasionally, including driving to local stores and restaurants.

The noise typical for the work environment is moderate (examples: business office with computers and printers, light traffic).

Other Qualifications

• Must pass background check
• Self-starter, task-oriented, takes initiative, and able to prioritize work
• Ability to manage multiple projects at once and meet deadlines
• Excellent time management and organizational skills
• Excellent communication skills, both oral and written
• Strong attention to detail and ability to self-check work
• Innovative with excellent problem-solving skills
• Professional demeanor and sensitive to client needs
• Flexible and adaptable to new or changing circumstances
• Enthusiastic attitude and cooperative team player
• High ethical standards
• Current valid driver's license
• Current auto insurance
• Ability to attend to periodically come in early (7:30am)

Pay: $24.00 - $26.00 per hour

Expected hours: 30.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person