Office Manager

About Terra Insulation

Terra Insulation is a growing insulation contractor based in Gaithersburg, MD, serving homeowners and builders across the DC/Maryland area. We are looking for an experienced Office Manager to run the day-to-day operations of our office and keep our crews, customers, and paperwork moving.

What You'll Do

• Serve as the first point of contact for customers by phone and email; schedule estimates and installations

• Coordinate daily job schedules with crews and field supervisors; handle changes and confirmations

• Prepare and send estimates and invoices; track payments, deposits, and rebate paperwork

• Support bookkeeping in QuickBooks (AP/AR, vendor bills, receipts) and assist with payroll timesheets

• Maintain customer and job records, permits, insurance certificates, and vendor files

• Order office and job supplies; manage vendor accounts

• Keep the office organized and running smoothly, and help owners with administrative projects

What We're Looking For

• 2+ years of office management or administrative experience at a construction, trades, home services, or contractor business (required)

• Comfortable juggling phones, scheduling, and paperwork in a fast-moving environment

• Working knowledge of QuickBooks or similar accounting software

• Strong communication skills and a customer-first attitude

• Proficient with Google Workspace / Microsoft Office

• Spanish/English bilingual is a plus

Schedule and Compensation

• Full-time, Monday to Friday, in person at our Gaithersburg, MD office

• $45,000 to $55,000 per year depending on experience

• Paid time off and 401(k)

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: In person