Office Manager

The Office Manager is responsible for overseeing day-to-day financial operations, accounting functions, inventory management, human resources coordination, and administrative functions at the Sherman facility. This position serves as a key operational support role, ensuring accurate financial records, timely customer and vendor interactions, and compliance with company policies and procedures.

Primary Responsibilities:

Accounts Receivable

· Review sales quotes for accurate line conversions and customer tax status prior to invoice creation

· Review accounts receivable aging reports weekly and contact customers regarding payment status

· Compile and forward weekly collection details to the Lubbock office

· Manage new customer setup including credit applications and customer master file creation in Sage

Accounts Payable & Purchasing

· Create purchase orders for shop personnel upon proper request and authorization

· Convert purchase orders to receipts upon order receipt and verification by shop personnel

· Scan and file receiving documents according to company procedures

· Review accounts payable invoices and reconcile to purchase order receivers

· Review accounts payable invoices not requiring receivers for proper invoicing

· Review open purchase orders and receivers monthly to identify missing orders and invoices

Inventory Management

· Oversee inventory counts and reconcile results to Sage system reports

· Investigate and research inventory discrepancies between physical counts and system records

· Research variances between job usage and bearing shop inventory counts

· Record necessary adjustments to the general ledger

· Add new inventory items to Sage as needed for shop operations

Human Resources & Payroll

· Review payroll hours for accuracy and completeness

· Distribute payroll hours reports to department managers as needed

· Review and process employee per diem and expense reports

· Coordinate with corporate payroll regarding payroll processing and compliance

· Coordinate with corporate office concerning employee status changes, health insurance renewal and other employee personnel issues

Required Qualifications:

· High school diploma or equivalent; some college or business administration experience preferred

· Proficiency with accounting software (Sage preferred) and Microsoft Office Suite

· Strong organizational and time management skills with ability to manage multiple priorities

· Excellent attention to detail and accuracy in financial record keeping

· Professional communication skills, both written and verbal

· Ability to work independently and as part of a team

· Understanding of basic accounting principles and financial processes

Key Competencies:

· Financial acumen and attention to accounting accuracy

· Customer service orientation and professional communication

· Problem-solving and attention to detail

· Organization and ability to manage multiple tasks simultaneously

· Reliability and accountability

· Willingness to learn new systems and processes

Join us as an Office Manager and become a vital part of our team dedicated to creating an organized, efficient, and positive work environment!

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person