Office Manager

Who you are

• Previous experience in Office Management, Executive Assistance, Team Administration, or a similar role
• Strong organizational and multitasking skills, with the ability to manage competing priorities independently
• Experience coordinating with senior stakeholders and managing confidential information
• Strong calendar management and meeting coordination skills
• Excellent written and verbal communication skills
• Highly detail-oriented, proactive, and comfortable working in a fast-paced environment
• Strong proficiency in Microsoft Office, particularly Outlook, Word, and Excel
• Experience working with HR or Talent Acquisition teams is a plus
• Previous experience supporting a corporate or financial services environment is preferred

What the job involves

• Take ownership of the day-to-day running of the London office and ensure it remains organized, welcoming, and fully operational
• Act as the main point of contact for office-related matters, including suppliers, facilities, maintenance, deliveries, supplies, and building management
• Support the London team with general administrative and operational needs
• Coordinate office events, meetings, team activities, and visits from colleagues across the global business
• Help maintain a positive and professional office environment and support the needs of the local team
• Work closely with the Dubai HR and Talent Acquisition teams on London-based employee and recruitment activities
• Coordinate interviews and meetings between candidates and hiring stakeholders, managing calendars and logistics across time zones
• Support onboarding and offboarding activities for London employees
• Assist with HR administration, employee documentation, and other people-related processes as required
• Maintain accurate and confidential employee and office records
• Provide EA and administrative support to the CEO and senior stakeholders when they are visiting the London office
• Coordinate diaries, meetings, travel arrangements, and other logistics as required
• Prepare meeting schedules, agendas, and supporting materials where needed
• Act as a key point of contact for senior stakeholders and help ensure their time in London runs smoothly

Benefits

• Work flexibility: Enjoy flexible working hours and adjust your workday to your lifestyle
• Career growth: Advance your career with opportunities in multiple departments across the globe
• Technology: Utilise state-of-the-art technology no matter what department you choose
• Continuous learning: Accelerate your growth at a tech company that stands at the forefront of innovation