Office Manager

Legacy Counsellors North, P.L.L.C. | Lebanon and Lyme, NH

Exciting Opportunity Alert! Join the Legacy Counsellors North, P.L.L.C. Team!

Growing New England law firm specializing in estate planning, estate settlement and real estate seeks an organized and responsible individual who shares our core values to serve as an Office Manager to the firm’s Director of Operations and Managing Attorney. We are a goal-oriented firm looking to hire a personally responsible team-player with integrity and a can-do attitude, and someone who is comfortable with accountability and seeks personal and professional development.

Values Required: Integrity, Honesty, Service Orientation, Can-do Attitude, Accountability, Responsibility, Motivation, and a Good Sense of Humor.

Job Description:

The ideal candidate is an experienced operations professional who enjoys making organizations run better. They are highly organized, proactive, comfortable managing people and projects, and able to move between big-picture thinking and detailed execution.

The successful candidate will be comfortable working with attorneys, managers, and employees across multiple offices and departments. They will have strong business judgment, excellent communication skills, and the ability to hold others accountable while maintaining strong working relationships.

The Office Manager handles scheduling of in person and virtual meetings and phone calls, preparing and sending routine letters/correspondence including e-mails, meeting with colleagues to coordinate projects, word processing tasks, spreadsheet work, data entry/management, preparing materials for various types of meetings and presentations and other miscellaneous tasks that require a basic understanding of Word, Excel, Outlook, and PowerPoint. This position has long-term career potential and comes with competitive benefits and potential for periodic bonuses. This position is not remote, and requires in-person work primarily in our Lebanon, NH Office.

Preferred Skills and Qualifications:

• 5+ years of professional experience, preferably in law firm, professional services, healthcare, financial services, or another multi-department organization

• 2+ years of management or supervisory experience

• Experience with HR, employee relations, recruiting, onboarding, and performance management

• Experience managing people, processes, projects, and competing priorities

• Strong organizational and follow-through skills

• Ability to analyze financial and operational data and turn it into action

• Experience with process improvement and implementation

• Strong written and verbal communication skills

• High level of professionalism and discretion

• Ability to hold employees accountable while maintaining positive working relationships

• Comfort working with attorneys, managers, and non-management employees

• Familiarity with facilities maintenance

• Strong technology skills and the ability to learn new systems quickly

• Experience with CRM/practice-management systems is a plus

• Experience in a law firm is preferred but not required

Job Responsibilities:

• Assist Director of Operations and Managing Attorney in day-to-day operations in the Lebanon, NH Office

• Develop, document, implement, and monitor firm processes and procedures

• Follow up on firmwide initiatives to ensure projects are completed on time

• Assist with recruiting new hires

• Assist with onboarding and training of new team members

• Assist CFO & bookkeeping staff on managing client payments and invoices due to vendors

• Help coordinate transitions between new technology platforms

• Monitor adoption and appropriate use of firm technology

• Lead or assist with firmwide operational projects

• Provide leadership with regular updates regarding project status

Please send a resume and cover letter detailing your salary requirements and relevant qualifications as well as three references whom we may contact directly.

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person