Office Manager

Location: Merrillville, Indiana
Job Type: Full-Time
Salary: $40,000–$55,000 annually

Job Description

The Desoto Group is seeking an organized, dependable, and professional Office Manager to oversee the daily operations of our Merrillville, Indiana office.

This position is part of our corporate Back Office team and serves as a local point of contact between the Indiana office and our corporate headquarters. The ideal candidate is self-motivated, detail-oriented, and and comfortable supporting multiple priorities.

Key Responsibilities

• Manage daily office operations and maintain a professional, organized workspace.
• Answer incoming calls, greet visitors, and direct inquiries.
• Receive, sort, and distribute mail, packages, and deliveries.
• Monitor and maintain office supplies and general office needs.
• Provide administrative support to company leadership and visiting executives.
• Assist with scheduling meetings, preparing documents, and coordinating office activities.
• Maintain organized office records, files, and correspondence.
• Serve as a liaison between the Indiana office and the corporate Back Office team.
• Coordinate general office maintenance and vendor services.
• Assist with administrative projects and other office-related duties as assigned.

Qualifications

• Previous experience in office management or administrative support preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams).
• Strong organizational, communication, and customer service skills.
• Ability to work independently and manage multiple priorities.
• Professional demeanor and ability to maintain confidentiality.
• Strong attention to detail and dependable follow-through.
• Experience in the utilities, energy, or construction industry is a plus.

What We're Looking For

We're looking for someone who takes initiative, communicates well, and enjoys keeping an office running smoothly. This person should be welcoming, resourceful, and able to provide reliable administrative support while working closely with our corporate team.

Work Location: Primarily in person at our Merrillville office, with occasional local administrative support as business needs require.

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Are you proficient in Microsoft Office, including Outlook, Word, and Excel?
• Have you independently managed daily office operations, including phones, mail, scheduling, and office supplies?
• Have you provided administrative support to managers or company leadership?
• Do you have experience in the utilities, energy, or electrical construction industry?
• Are you available to work full-time, onsite in Merrillville, Indiana?

Experience:

• Office management: 3 years (Required)

Work Location: In person