Office Manager

About BSG Civil

BSG Civil is an Auckland-based civil construction contractor delivering civil infrastructure, roading, pavement, drainage and piling works.

Our clients include Tier 1 head contractors, councils, commercial property developers and private clients. We are a dynamic, growing team of around 20 people, and we back our people to learn, take on more and grow with the business.

About the role

We are looking for an experienced Office & Accounts Administrator to run the day-to-day administration, accounts and payroll functions of the business.

This is a hands-on role at the center of the business. You will work closely with management, site teams, suppliers and clients to keep our accounts accurate, our people paid and our office running smoothly.

Key responsibilities

Accounts

• Complete Xero bank reconciliations accurately and on time
• Manage accounts payable, including supplier invoice processing and payment runs
• Manage accounts receivable and issue invoices
• Carry out credit control and prepare cashflow reporting
• Monitor the company credit card balance and advise Deb when a top-up is needed
• Prepare and lodge GST returns
• Prepare end-of-month spreadsheets and enter end-of-month data into BSG's multi-month spreadsheets
• Update existing payment claims and start new payment claims

Payroll and human resources

• Process payroll for a team of approximately 20 staff
• Keep personnel and training records up to date
• Process new employee applications and onboarding paperwork
• Book staff training and track renewals

General administration

• Run reports and complete data entry
• Liaise with staff, suppliers and clients
• Maintain filing systems
• Carry out general office duties as required

Operations support

• Fleet management, including registrations, WoFs/CoFs, servicing and RUCs

• Monitor and manage uniform and PPE requirements

• Maintain health and safety documentation

• Help maintain a clean, organised and enjoyable working environment

Other duties reasonably within the capability of the employee may be required from time to time. Duties may be altered following consultation with the employee.

About you

Essential

• Minimum 5 years' experience in an administration and accounts role
• Strong working knowledge of Xero, including bank reconciliations, AP, AR and GST returns
• Proven experience processing end-to-end payroll in New Zealand, with a sound understanding of the Holidays Act, KiwiSaver and PAYE
• Confidence with credit control and chasing overdue accounts
• Excel skills for reporting and month-end spreadsheets
• High attention to detail and accuracy with numbers
• Ability to manage competing priorities and meet deadlines
• Clear, friendly communication with staff, suppliers and clients
• Discretion when handling confidential staff and financial information
• NZ residency or a valid work visa

Desirable

• Experience in construction, civil or trades businesses
• Familiarity with payment claims under the Construction Contracts Act 2002
• Experience with fleet administration and health and safety documentation
• Experience with payroll software alongside Xero

What we offer

• A dynamic, supportive team in a growing civil construction business
• Genuine room for growth: as BSG Civil expands, so can your role and responsibilities
• Ongoing learning and professional development
• Variety: no two weeks are the same across accounts, payroll, people and operations
• A friendly, down-to-earth workplace where your contribution is noticed
• Competitive salary, based on skills and experience