Office Manager

Salamander Solutions is committed to driving results, building relationships, and making a difference in the industry. We are seeking a highly organized, service-oriented Office Manager to join the Salamander family.

The Office Manager is responsible for overseeing the daily operations of the office and supporting the overall employee experience at our manufacturing facility. This role serves as a key resource for both office and production employees, ensuring smooth administration of workplace operations, facilities coordination, vendor management, employee engagement activities, and site support services.

The ideal candidate is proactive, resourceful, and able to balance multiple priorities while maintaining a professional, welcoming, and efficient work environment. Success in this role requires strong organizational skills, sound judgment, attention to detail, and the ability to work effectively with employees at all levels of the organization.

Essential Job Duties and Responsibilities:

• Oversee day-to-day office operations to ensure an organized, efficient, and professional work environment.
• Serve as a primary administrative resource for both office and manufacturing employees, providing support for a wide range of workplace and operational needs.
• Serve as the primary administrative point of contact for facilities-related matters, coordinating maintenance, repairs, inspections, workplace changes, and service requests.
• Manage relationships with facility and office service providers, including security, housekeeping, shipping carriers, water service, office equipment vendors, and other third-party partners.
• Partner with corporate shared services teams to coordinate administrative, workplace, and employee-support activities.
• Serve as chairman of employee engagement committee responsible for planning and executing company events, recognition programs, and workplace culture activities.
• Support Human Resources activities through interview scheduling, candidate travel coordination, onboarding logistics, and other administrative support as needed.
• Work with Health and Safety team to coordinate site health and safety activities, including management of first aid supplies, AEDs, safety equipment, training documentation, inspections, and emergency preparedness resources.
• Manage office, breakroom, and workplace inventories, ensuring adequate supplies, furniture, equipment, and other operational resources.
• Welcome and assist visitors, customers, candidates, and vendors, creating a professional and positive onsite experience.
• Coordinate security access, visitor management processes, and employee badge administration.
• Oversee incoming and outgoing mail, shipping, and courier services.
• Respond to urgent workplace issues and coordinate timely resolution with internal stakeholders and external service providers.
• Maintain confidentiality and professionalism when handling sensitive company and employee information.

Minimum Qualifications and Requirements (Experience, Skills, and Education)

• 5+ years of progressive experience in office management, workplace operations, facilities coordination, executive administration, or related administrative leadership roles.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize effectively, manage competing demands, and work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Demonstrated ability to build positive working relationships across all levels of an organization.
• Strong problem-solving skills and a proactive approach to addressing operational challenges.
• Proven ability to meet deadlines and effectively manage multiple priorities.
• Comfortable working in a fast-paced environment and interacting regularly with both office and production employees.
• Demonstrated discretion and ability to handle confidential information.
• Associate's or Bachelor's degree desired but not required
• Professional certification in office administration, business administration, project coordination, or a related field is desired but not required.

Additional Requirements:

Must be able to work effectively in a collaborative team environment while demonstrating the highest levels of integrity, professionalism, and accountability. The successful candidate will take pride in supporting employees, improving workplace operations, and contributing to a positive and productive culture.

What We Offer:

We are committed to providing a supportive and rewarding work environment. Some of the exciting benefits we offer include:

• 401(k) plan with company match
• Employer-covered medical insurance options
• 100% employer-covered dental and vision plans
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)

Disclaimer: This job description is intended to summarize the type and level of work performed by the Office Manager and is not an exhaustive list of all duties, responsibilities, and/or requirements. Salamander reserves the right to change or modify this job description or the essential duties of the Office Manager as necessary.