Office Manager

About Us

Founded in Dunedin in 2005, Cook Brothers Construction has grown significantly over the past 20 years. From our origins in Otago, we have expanded to establish regional offices in Queenstown, Wānaka, Christchurch, Dunedin, and Auckland regions.

We believe in celebrating our achievements, recognising the hard work and dedication that have driven our success. Our team and our projects stand as a testament to this commitment. Our approach is to inspire rather than manage. We trust our teams to make the best decisions for Cook Brothers Construction, granting them the freedom to act in the company's best interest.

Our pursuit of innovation, quality, client satisfaction, sustainability, and health and safety drives us to be a national leader in the construction industry. We believe our team is the cornerstone of this ambition.

About the role:

We are seeking a highly organised and experienced Office Manager to work on either a full-time or part-time basis, to oversee the day-to-day administration and operations of our office. Supporting the Regional Manager and wider team, you will play a pivotal role in ensuring the office runs efficiently while delivering exceptional service to internal and external stakeholders. This is a varied, fast-paced position that requires strong organisational skills, initiative, and the ability to manage multiple priorities.

Duties:

• Manage all office administration systems, processes, and documentation.
• Provide administrative support to the Regional Manager and wider team.
• Support onboarding and offboarding of team members.
• Coordinate meetings, travel, accommodation, training, venues, and catering.
• Manage calendars, appointments, and meeting room bookings.
• Act as the first point of contact for visitors, suppliers, and customer enquiries.
• Raise purchase orders and process invoices through company systems.
• Assist with payroll administration, timesheets, leave records, and employee documentation.
• Maintain training, qualification, vehicle fleet, and compliance records.
• Reconcile expenses and assist with account-related queries.
• Coordinate uniforms, signage, office supplies, couriers, and general office requirements.
• Maintain organised filing systems and ensure data accuracy across company records.
• Promote a positive health and safety culture and support compliance requirements.
• Ensure the office remains professional, well-presented, and running smoothly at all times.

Skills and Experience:

• Minimum 3 years' experience in an office management role.
• Strong organisational and time management skills with the ability to prioritise competing demands.
• Advanced proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• High attention to detail with strong proofreading and data reconciliation abilities.
• Ability to work independently, take initiative, and solve problems effectively.
• Strong relationship-building skills with colleagues, clients, suppliers, and subcontractors.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Analytical mindset with strong decision-making capabilities.
• Experience using systems such as Lentune, Procore, Finbuild, or similar platforms is advantageous.
• Full New Zealand Driver Licence.

What we offer:

• Competitive remuneration package
• Opportunities to work on exciting, complex, and award‑winning projects
• Career development and professional growth supported by a high‑performing team
• A positive, collaborative workplace culture
• Work/life balance and the lifestyle benefits of living in some beautiful places
• Health and wellbeing support, including access to EAP services
• Social events, team activities, and a genuinely supportive environment
• Exposure to landmark commercial developments across New Zealand
• A company that values innovation, continuous improvement, and excellence

Why you should apply:

This is a great opportunity for someone who enjoys being the hub of a busy office, building strong relationships, and making a real impact behind the scenes. You'll join a supportive, high-performing team that values initiative, collaboration, and continuous improvement, while playing a key role in the success of a growing construction business.

Please note we are not accepting applications from Recruitment Agencies for this role