Office Manager

Office Manager
J & R Mechanical | Tea, SD

J & R Mechanical is seeking an organized, dependable Office Manager to oversee daily office operations and support our HVAC team. This role requires strong attention to detail, clear communication, and the ability to manage accounting and administrative responsibilities in a busy office.

Responsibilities

• Prepare and send customer invoices, progress billings, and statements.
• Manage accounts receivable, follow up on overdue payments, and apply payments and credits.
• Process vendor invoices and maintain accounts payable records.
• Coordinate payroll, review employee time records, and maintain payroll documentation.
• Assist with employee benefits enrollment and maintain employee records.
• Maintain accurate customer, vendor, and job information in QuickBooks Desktop Enterprise.
• Prepare financial reports and organize documentation for audits.
• Prepare and track contracts, lien waivers, certificates of insurance, W-9s, and maintenance agreements.
• Assist with service scheduling and communicate with customers, technicians, vendors, and contractors.
• Answer calls and emails and provide general administrative support.

Qualifications

• Previous office management, bookkeeping, or accounting experience.
• Experience with QuickBooks Desktop; Enterprise experience preferred.
• Familiarity with payroll, accounts payable, and accounts receivable.
• Strong organizational, communication, and time management skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Outlook, Excel, and Word.
• HVAC or construction industry experience preferred.

To Apply

Submit your resume through Indeed.

Pay: $26.28 - $31.65 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person