Office Manager

The Controller / Office Manager is responsible for overseeing the firm’s internal financial and accounting functions while ensuring efficient day-to-day office operations. This position supports firm leadership through accurate financial reporting, budgeting, cash management, payroll oversight, strong internal controls, and operational improvements.

Office Management and Operational Responsibilities

· Manage day-to-day operations and administrative procedures.

· Serve as a primary point of contact for office vendors, supplies, and facility needs.

· Support partners and accounting staff with scheduling, communications, and operational needs.

· Oversee client intake processes, file management, and document organization.

· Manage billing, invoicing, payroll, and bookkeeping support as needed.

· Assist with special projects and operational improvements to increase efficiency.

Controller and Financial Management Responsibilities

· Oversee the firm’s internal general ledger, accounts payable, accounts receivable, and financial close processes; ensure timely, accurate reconciliations and records.

· Prepare and analyze monthly, quarterly, and annual internal financial statements and management reports for firm leadership.

· Monitor cash flow, bank balances, collections, and working capital; coordinate banking activities and cash management.

· Oversee internal payroll processing, payroll reconciliations, related reporting, and coordination of payroll tax filings with appropriate providers or advisors.

· Coordinate internal financial information for year-end reporting, tax preparation, audits, and external accounting or banking requests as applicable.

· Establish, document, and maintain appropriate internal controls, approval procedures, and segregation of duties to safeguard firm assets.

· Review billing, work-in-process, receivables aging, collections, and other key firm financial and operational metrics; identify trends and opportunities for improvement.

· Evaluate and streamline accounting, payroll, billing, and benefit-related workflows, emphasizing automation, accuracy, and reduced manual processing.

· Provide financial analysis and recommendations to partners regarding expenditures, vendor contracts, staffing-related costs, and operational decisions.

· Maintain confidentiality of firm financial, employee, payroll, and client-related information.

Required Skills/Abilities

Strong analytical, financial reporting, and problem-solving skills.

Proficiency with QuickBooks is a must.

Proficiency with Microsoft Office Suite, particularly Excel, and accounting software.

Proficiency with or ability to quickly learn the organization’s HRIS and payroll systems.

Knowledge of general ledger accounting, financial statements, budgeting, payroll, and internal controls.

Ability to handle confidential financial and personnel information with discretion.

Commitment to process improvement, technology, and efficient financial operations.

Education and Experience

· Bachelor’s degree in accounting, finance, or a related field preferred; equivalent relevant experience may be considered.

· At least 5 years of progressively responsible accounting or financial management experience, including hands-on general ledger and financial reporting responsibilities, preferred.

· Prior office management, supervisory, or administrative leadership experience preferred.

· Experience with payroll, budgeting, and accounting systems required; experience in a public accounting or other professional services firm preferred.

Pay: $65,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person