Office Manager

About Us:

Liberty Tire Recycling is a high-growth company and the premier provider of tire recycling services in North America with operations throughout the United States and Canada. Liberty Tire annually transforms more than 210 million tires into raw materials for smart, sustainable products that improve our environment and people’s lives. The Company is private equity owned, has approximately 60 sites in the US and Canada, and nearly 4,000 employees. With innovative tools, technologies and processes, Liberty Tire is a revolutionary American conservation enterprise – from coast to coast, and from whole tire to end products. The company’s commitment to finding new and better ways to RECLAIM, RECYCLE and REUSE bridges the sustainability goals of scrap tire generators nationwide with those of local scrap rubber consumers.

Job Summary

The Office Manager is responsible for overseeing the day-to-day administrative and operational functions of the office to ensure an efficient, organized, and professional work environment. This role manages office operations, administrative processes, facilities coordination, vendor relationships, and office support services while providing administrative support to leadership and employees. The Office Manager serves as a central point of coordination across departments, ensuring smooth workflows, effective communication, and adherence to company policies and procedures.

Duties and Responsibilities

• Oversee daily office operations to maintain efficiency, organization, and alignment with company standards.
• Manage administrative processes, filing systems, records management, and document retention for both physical and electronic records.
• Coordinate front office activities, including visitor reception, phone systems, mail distribution, and general inquiries.
• Manage office supplies, equipment, inventory, and vendor relationships to ensure uninterrupted operations.
• Coordinate meetings, calendars, travel arrangements, and office logistics as needed.
• Prepare, maintain, and distribute reports, spreadsheets, correspondence, and other business documentation.
• Provide administrative support to leadership, including special projects, presentations, and department initiatives.
• Support accounts payable, expense reporting, invoice processing, deposits, account reconciliations, and check processing activities.
• Scan, organize, and maintain financial and administrative documentation, including checks and supporting records.
• Serve as backup support for billing and invoicing functions.
• Manage petty cash and ensure proper documentation and reconciliation of funds.
• Prepare and distribute month-end reports and administrative reporting packages.
• Administer employee paid time off (PTO) tracking and attendance records.
• Maintain employee records and support job grade/pay classification administration.
• Process and maintain employee information within ADP, ensuring accuracy and confidentiality.
• Coordinate new hire onboarding, employment documentation, and orientation activities.
• Assist with employee separations, terminations, and required documentation.
• Manage unemployment claims administration and related correspondence.
• Partner with Human Resources to maintain personnel files, compliance records, and employee communications.
• Coordinate facility-related needs, maintenance requests, and office safety initiatives.
• Ensure compliance with company policies, procedures, financial controls, and administrative standards.
• Train, mentor, and supervise administrative staff and office support personnel when applicable.
• Identify opportunities to improve administrative processes and implement best practices to increase efficiency.
• Perform other duties as assigned.

Skills and Abilities

• Strong organizational, planning, and time-management skills with the ability to prioritize multiple responsibilities.
• Excellent verbal and written communication skills with the ability to interact professionally at all levels of the organization.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail and accuracy with the ability to maintain confidential information.
• Effective problem-solving and decision-making skills.
• Customer service mindset with a professional and approachable demeanor.
• Ability to work independently and collaboratively in a fast-paced environment.
• Leadership, coordination, and team development capabilities.
• Ability to manage multiple priorities while meeting deadlines.

Education and Experience Requirements

• 3-5 years of office management, administrative management, payroll, HR administration, or related experience.
• Experience coordinating office operations, vendors, facilities, employee records, and administrative processes.
• Experience working with ADP or similar human resource information systems (HRIS).
• Experience supporting accounts payable, billing, deposits, payroll, or other administrative accounting functions preferred.
• Prior supervisory or team leadership experience preferred.
• Experience supporting multiple departments and senior leadership preferred.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

EEO Statement:

Liberty Tire Recycling is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.