Office Manager

Caring Heart Hospice and Palliative Care Services is looking for a bilingual Office Manager to organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office Manager duties and responsibilities include scheduling meetings and appointments, maintaining the office and patient supply inventories, greeting visitors and providing general administrative support to our employees. Previous experience as an Office Manager or Administrative Assistant would be an advantage. A successful Office Manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and operations.

Responsibilities

• Office Manager duties include being the point person for office maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Organize the office layout and clean lightly as an infection safety precaution
• Pack patient supplies for nurses and CNAs for delivery to patients
• Organize office operations and procedures
• Order equipment for patients as needed
• Deliver invoices to said personnel
• Regularly update Administrator on supply inventory
• Answer the phones and take messages for Administrator
• Provide general support to visitors
• Assist in the onboarding process of new hires
• Address employees in regards to time sheets, scheduling etc.
• Liaise with facility management vendors, including cleaning, catering and security services
• Help with in-house or off-site activities like parties, celebrations and conferences

Skills

• Proven experience as an Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Preffered experience with healthcare software
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; prior experience as an Office Manger or Administrative Assistant is preferred

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: In person