Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our office environment. This role is vital in ensuring that administrative functions run smoothly, supporting team productivity and maintaining an efficient workplace. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to office management. You will be responsible for coordinating administrative tasks, managing office systems, and providing exceptional customer service to both internal teams and external clients. This paid position offers an exciting opportunity to contribute to a vibrant work environment while utilizing your comprehensive office management expertise.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Oversee calendar management and scheduling deliveries and routing drivers, appointments
• Maintain accurate data entry records, manage filing systems, and ensure document proofreading for clarity and accuracy
• Handle bookkeeping tasks utilizing QuickBooks or similar accounting software to support financial recordkeeping and invoicing
• Coordinate office supplies procurement, inventory management, and vendor relationships to ensure smooth daily operations
• Support client communication efforts through effective correspondence, follow-up calls, and customer support initiatives
• Assist with clerical tasks such as word processing, spreadsheet creation, and report generation using Microsoft Office suite

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical duties and customer service
• Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, spreadsheets, and productivity software
• Familiarity with QuickBooks or similar bookkeeping programs is highly desirable
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Strong computer literacy including data entry, file management, and technical proficiency with office equipment such as multi-line phone systems
• Bilingual abilities are a plus for effective communication with diverse clients and team members
• Previous experience in medical receptionist or personal assistant roles is advantageous but not required

Join our team as an Office Manager and be the backbone of our office operations! Bring your enthusiasm for organization, your passion for delivering outstanding customer support, and your technical skills to create a productive and welcoming workplace. We value proactive professionals who thrive on multitasking and excel at fostering positive client interactions. This is more than just an administrative position — it’s your chance to make a meaningful impact every day!

Benefits:

• 401(k) matching
• Health insurance
• Health savings account
• Paid time off

Application Question(s):

• The work environment is an office located inside of a recycling facility with varying levels of noise and air quality. Work attire is casual, including safety footwear. Please acknowledge your understanding
• What is your desired wage?

Experience:

• Data entry: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Language:

• Bilingual (Preferred)

Work Location: In person