Office Manager (Construction)

Kingfisher Recruiting has been hired to source an Office Manager for a growing construction company in Livonia, Michigan. Our client is looking for an experienced Office Manager that has strong accounting experience.

This is a technology driven construction company that is forward thinking and always willing to try something new. Strong leadership and constantly evolving are what define this company and the selected candidate will embody this culture.

Livonia, Michigan

Construction Industry

On-site

Key Responsibilities

• Oversee daily office operations and ensure efficient workflow across departments.

• Supervise and mentor the receptionist; ensure professional front-desk coverage and client communication.

• Coordinate schedules, meetings, and internal communication between field teams, vendors, and management.

• Maintain organized electronic and physical filing systems, job folders, and records.

• Manage Accounts Payable (AP): process invoices, match POs, track vendor payments, and reconcile statements.

• Handle Accounts Receivable (AR): create and send invoices, record deposits, monitor collections, and manage billing timelines.

• Maintain accurate QuickBooks online records for all transactions, job costing, and financial reporting.

• Assist in payroll preparation and expense reimbursements as needed.

• Support the preparation of month-end and year-end financial documentation.

• Assist with onboarding of new employees and maintain personnel files.

• Ensure compliance with company policies, safety training records, and certifications.

• Coordinate with management on HR communications, benefits updates, and office policies.

• Serve as the first point of contact for clients, subcontractors, and suppliers.

• Respond to inquiries promptly and ensure positive professional interactions.

• Maintain relationships with vendors and coordinate office supply procurement.

Qualifications

• 5+ years of experience as an Office Manager, Bookkeeper, or Administrative Coordinator in a construction or trades-related environment.

• Proficient in QuickBooks (Desktop or Online).

• Strong understanding of Accounts Payable and Receivable, job costing, and financial recordkeeping.

• Excellent organizational and communication skills.

• Strong attention to detail and ability to multitask in a fast-paced environment.

• Proficient with Microsoft Office Suite (Word, Excel, Outlook); experience with construction software a plus.

• Leadership ability to supervise administrative staff and maintain office efficiency.

Compensation & Benefits

• Competitive salary (commensurate with experience).

• Health, dental, and vision insurance options.

• Paid time off and holidays.