Office Manager / Construction Operations Coordinator

OFFICE MANAGER / CONSTRUCTION OPERATIONS COORDINATOR

Pioneer Construction Services — Steamboat Springs, Colorado

Salary: $70,000–$85,000 annually
Employment: Full-time, in-office
Benefits: 10 days paid vacation annually and 6 paid holidays annually
Application Deadline: November 3, 2026

Join Our Team!

Pioneer Construction Services, a residential construction company in Steamboat Springs, Colorado, is seeking an exceptional Office Manager / Construction Operations Coordinator.

We are looking for a highly organized, professional, motivated individual who is extremely proficient with computers, modern business technology, and artificial intelligence.

This is not simply a traditional office administration position. We want someone who can take ownership of office operations, work independently, improve our systems, and help our company become more organized, efficient, and technologically advanced.

The ideal candidate is resourceful, detail-oriented, an excellent communicator, and someone who enjoys solving problems and implementing better ways of doing business.

Primary Responsibilities

Office Management

• Manage day-to-day office operations and administrative activities.
• Organize company records, correspondence, and digital project files.
• Coordinate calendars, meetings, schedules, and important deadlines.
• Communicate professionally with homeowners, subcontractors, suppliers, and employees.
• Follow through on tasks and proactively resolve administrative issues.

Bookkeeping and Financial Administration

• Manage daily bookkeeping activities using QuickBooks.
• Handle customer invoicing, accounts payable, and accounts receivable.
• Track vendor bills, project expenses, purchase orders, and payments.
• Assist with construction job costing, project budgets, and financial reporting.
• Coordinate with the company's accountant as necessary.

Construction Project Administration

• Organize contracts, permits, change orders, and project documentation.
• Assist with construction schedules and subcontractor coordination.
• Track outstanding project paperwork, approvals, and deadlines.
• Prepare project updates and professional customer correspondence.

Technology and Artificial Intelligence

• Demonstrate advanced proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Effectively use ChatGPT and other AI tools to improve productivity, communication, research, and administrative workflows.
• Develop organized digital filing and document management systems.
• Identify opportunities to automate repetitive office tasks.
• Research and recommend software and technology improvements.
• Help create efficient, consistent procedures for company operations.

Required Qualifications

• Strong computer and technology proficiency.
• Experience using QuickBooks or similar accounting software.
• Advanced skills with Microsoft Excel and Microsoft Office.
• Practical experience using ChatGPT or comparable AI tools.
• Outstanding organizational skills and attention to detail.
• Excellent written and verbal communication.
• Professionalism, dependability, discretion, and accountability.
• Ability to independently manage multiple tasks and priorities.
• Strong problem-solving skills and a willingness to learn.

Preferred Qualifications

• Residential construction or general contracting experience.
• Construction bookkeeping and job-costing knowledge.
• Experience coordinating projects and subcontractors.
• Experience improving office systems through technology.
• Advanced Excel reporting and workflow automation skills.

Compensation and Benefits

• Competitive salary of $70,000–$85,000 per year, based on qualifications and experience.
• 10 days of paid vacation annually.
• 6 paid holidays annually.
• Full-time, in-office employment in Steamboat Springs, Colorado.
• Opportunity for professional growth and increased responsibility.

How to Apply

Please email your resume and a brief introduction to:

[email protected]

Use the subject line: Office Manager Application – Your Name

In your introduction, please address:

• Your experience with QuickBooks, Excel, and Microsoft Office.
• How you have used ChatGPT or other artificial intelligence tools professionally.
• An example of how you improved an office process using technology.
• Any experience with residential construction, bookkeeping, or project coordination.

Application deadline: November 3, 2026.

Pioneer Construction Services is an equal opportunity employer.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• Paid time off

Work Location: In person