office manager/ data entry

Job Overview

We are seeking an energetic and detail-oriented Office Manager/Data Entry Specialist to join our dynamic team. This pivotal role combines administrative leadership with precise data management to ensure our office runs smoothly and efficiently. You will oversee daily office operations, manage data entry tasks, and support team coordination, fostering a productive and organized work environment. Your proactive approach and excellent communication skills will help streamline processes, enhance vendor relationships, and maintain accurate records across all departments.

Duties

• Supervise daily office activities, including front desk operations, ensuring a welcoming and professional environment for visitors and staff
• Manage multi-line phone systems, answer inquiries with excellent phone etiquette, and direct calls appropriately
• Oversee data entry processes using tools like QuickBooks and other bookkeeping software to maintain accurate financial records, payroll, and human resources data
• Coordinate vendor management activities, including invoice processing, filing, and maintaining supplier relationships
• Handle clerical tasks such as filing, document organization, and record keeping to support administrative functions
• Assist with human resources responsibilities including onboarding new employees, maintaining personnel files, and supporting training & development initiatives
• Support budgeting efforts by tracking expenses and preparing reports to aid financial planning

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Demonstrated supervisory or team management experience to lead staff effectively
• Proficiency in QuickBooks or similar accounting software for bookkeeping and payroll tasks
• Excellent communication skills—both verbal and written—to interact confidently with team members, vendors, and clients
• Strong organizational skills with attention to detail in filing, record keeping, and data entry accuracy
• Experience with front desk operations and multi-line phone systems to manage daily visitor flow and inquiries
• Knowledge of human resources processes including onboarding, training & development support, and vendor management
• Ability to handle multiple priorities efficiently in a fast-paced environment while maintaining professionalism and positive attitude

Join us in a role where your organizational prowess meets your passion for supporting teams! This paid position offers an exciting opportunity to develop your skills across office administration, data management, and team leadership—all within a vibrant work environment committed to growth.

Pay: $17.80-$35.10 per hour

Expected hours: 15.0 per week

Work Location: In person