Office Manager - Defence Tech - 2246

The recruiting company Our client is a European start-up specializing in electronic warfare and precision localization in the defense sector.

Key points of the position Reporting to the management team, you will ensure smooth day-to-day operations and provide structure, clarity, and reliability across the organization.

As an Office Manager, your missions will include:

• Managing daily office operations and coordinating internal organizational processes
• Organizing office equipment, supplies, and serving as the first point of contact for administrative matters
• Supporting management and teams with scheduling, travel organization, and meeting preparation
• Preparing and coordinating internal and external visits (NDAs, VS-NfD documents, visitor documentation, meeting rooms, access coordination, welcoming guests)
• Coordinating external service providers (facility management, IT, suppliers) and monitoring contracts
• Supporting onboarding processes, preparing workspaces, and maintaining administrative employee data
• Maintaining and improving internal documentation, procedures, and office processes

Necessary skills

• You have initial experience in office management, administration, or a comparable role
• You are highly structured, organized, and solution-oriented
• You work independently, anticipate needs, and remain composed in dynamic situations
• You demonstrate professionalism, discretion, and reliability when handling sensitive information
• You are flexible and comfortable managing a broad range of operational tasks
• Fluent German and good English are imperative
• German citizenship is required for defence clearance

Salary 35–50k euros gross annual

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