Office Manager / Executive Assistant

Who We Are

Peters Ice Cream is Australia's number one ice cream manufacturer, with over 110 years of heritage. At Peters, our purpose is to help everyone treat life joyfully, now and for years to come. We are proud of our portfolio of iconic brands, such as Drumstick, Maxibon, Connoisseur, and Frosty Fruits. Join a company whose core values are **We are Better Together, We do What is Right, We Take Ownership,**and We Seek to Improve.

We are seeking a highly organised, proactive, and professional Office Manager / Executive Assistant to oversee the smooth day-to-day operations of our office while providing high-level administrative support to senior leaders. This is a varied and hands-on role, ideal for someone who enjoys creating an exceptional workplace experience, managing multiple priorities, and building strong relationships across the business.

Key Responsibilities

• Office Management: Lead the day-to-day running of the office, ensuring a productive, professional, and welcoming workplace environment; manage office supplies, facilities, vendors, contractors, and workplace services.
• Workplace Coordination: Coordinate office initiatives, events, meetings, and employee activities that contribute to a positive and engaging workplace culture.
• Executive Support: Manage calendars, coordinate meetings, schedule appointments, and provide administrative support to senior leaders.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodation, itineraries, and travel documentation.
• Expense Management: Process and reconcile expenses, ensuring accuracy and compliance with company policies.
• Reporting & Documentation: Prepare reports, presentations, correspondence, and other business documents while maintaining confidentiality and attention to detail.
• Governance & Administrative Support: Assist with committee and leadership meetings, including agenda preparation, minute taking, and follow-up of actions.

For the right candidate, this role offers the flexibility to be either 4 or 5 days per week.

About You

• Proven experience as an Office Manager, Executive Assistant, or in a similar position.
• Exceptional organisational and time management skills with strong attention to detail.
• Excellent written and verbal communication skills, with the ability to build strong relationships at all levels.
• A high level of discretion, professionalism, and integrity.
• Strong proficiency in Microsoft Office Suite and business systems.
• Self-motivated, adaptable, and able to work both independently and collaboratively.
• A positive, customer-focused approach with a genuine passion for creating a well-run and engaging workplace.

What We Offer

• Exposure to a successful & innovative global FMCG business with a portfolio of iconic and well-known brands.
• a dynamic and supportive work environment.
• competitive salary and benefits.
• ample free parking.
• on-site staff shop with weekly discounts and staff canteen with free onsite product.
• the chance to make a meaningful impact at the heart of the business.