Office manager executive assistant

Job Overview

We are seeking a dynamic and highly organized Office Manager Executive Assistant to join our team! This vital role combines the responsibilities of managing daily office operations with providing exceptional executive administrative support to senior leadership. The ideal candidate will be a proactive problem-solver with excellent communication skills, technical proficiency, and a passion for creating an efficient, welcoming workplace environment. Your energy and enthusiasm will help drive our organization forward, ensuring seamless coordination across departments and supporting our leadership team’s strategic initiatives.

Duties

• Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
• Provide comprehensive administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and handling confidential information with discretion.
• Organize and facilitate company events, meetings, and internal communication initiatives to foster collaboration and engagement across teams.
• Oversee office management tasks including filing, data entry, managing multi-line phone systems, and maintaining office supplies inventory.
• Coordinate project activities by tracking deadlines, preparing reports, and collaborating with teams to ensure timely completion of objectives.
• Handle bookkeeping responsibilities using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial recordkeeping.
• Support executive leadership by managing their calendars, preparing agendas for meetings, and assisting with business travel arrangements using video conferencing software like Zoom or Microsoft Teams.

Experience

• Proven experience as an executive assistant or office manager supporting C-suite executives or senior leadership in a fast-paced environment.
• Demonstrated expertise in office management tasks such as organizing events, managing schedules, and handling confidential information with professionalism.
• Strong technical skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, data entry systems, and video conferencing tools.
• Experience with bookkeeping software such as QuickBooks along with basic bookkeeping practices like invoicing and expense management.
• Excellent organizational skills with the ability to prioritize tasks efficiently while maintaining attention to detail.
• Exceptional written and verbal communication skills coupled with strong phone etiquette and customer service abilities.
• Ability to work independently as well as collaboratively within a team environment; flexibility to adapt to changing priorities is essential.

Join us in this exciting role where your organizational prowess and energetic approach will make a meaningful impact! We value dedicated professionals who thrive on efficiency, collaboration, and delivering outstanding support at every level of our organization.

Pay: $25.59 - $30.82 per hour

Work Location: In person