Office Manager / HR Admin Manager

Office Manager – San Francisco

About the Role

We are looking for a proactive, resourceful, and highly organized Office Manager to oversee the day-to-day operations of our San Francisco office. This role will be responsible for ensuring a well-run, efficient, and welcoming workplace, covering areas such as office administration, facilities, vendor management, procurement, logistics, and employee support.

Beyond office management, the role will also provide HR and administrative support in coordination with the local team and headquarters, as well as contribute to overseas project operations and cross-border coordination.

This is an ideal opportunity for someone who enjoys working in a fast-paced environment, takes ownership of their responsibilities, and is comfortable managing multiple priorities with a hands-on approach.

Key Responsibilities

• Oversee day-to-day office operations, including workplace maintenance, office supplies, equipment and asset management, and vendor coordination
• Manage relationships with building management and external service providers, including maintenance requests, office access, and workplace-related issues
• Ensure the office environment remains safe, functional, organized, and compliant with applicable local requirements
• Coordinate client visits, employee activities, team-building initiatives, and company events
• Support local HR operations, including employee onboarding, offboarding, and other employee-related administrative processes
• Coordinate procurement, logistics, contracts, invoices, and other administrative requirements for overseas projects
• Work closely with headquarters on local administrative matters, documentation, compliance requirements, and cross-border coordination
• Support ad hoc operational and administrative projects as needed

Requirements

• 3–5 years of experience in office management, administration, workplace operations, or a similar role
• Working knowledge of California workplace regulations , including Cal/OSHA requirements and relevant local business regulations
• Proven experience managing office vendors, invoices, contracts, procurement, and administrative processes
• Strong organizational and multitasking skills, with excellent attention to detail
• Strong written and verbal communication skills, with the ability to work effectively across different teams and locations
• A proactive, hands-on approach with strong problem-solving and ownership skills
• Ability to work independently in a fast-paced and evolving environment
• Proficiency in Google Workspace and/or Microsoft Office

Preferred Qualifications

• Experience supporting cross-border or international operations
• Experience with overseas procurement, logistics, or project coordination
• Previous experience in a technology company, startup, or fast-growing organization
• Experience working with teams across different countries and time zones