Office Manager (Part-Time)

• Schedule: Monday–Friday | Approximately 8:00 AM – 11:00 AM (15 hours/week)
• DearDoc is a fast-growing healthcare technology company that helps medical practices attract, convert, and retain more patients through innovative digital marketing and patient engagement solutions. We’re looking for a reliable, organized, and proactive Office Manager to help keep our NYC headquarters running smoothly each day
• As our Part-Time Office Manager, you’ll be the face of our New York office each morning. You’ll ensure the office is clean, organized, fully stocked, and ready for employees and visitors
• This is a great opportunity for someone who enjoys creating an organized workplace and takes pride in keeping operations running efficiently
• Open and prepare the office each morning
• Keep common areas, conference rooms, and the kitchen clean and organized
• Stock and replenish office and kitchen supplies, snacks, and beverages
• Receive, organize, and distribute incoming mail and packages
• Coordinate office vendors, deliveries, and service appointments
• Greet guests and assist with office visitors as needed
• Ensure meeting rooms are set up and ready for use
• Assist with ordering office supplies and maintaining inventory
• Help coordinate occasional in-office events, lunches, and team gatherings
• Support the People Operations and Leadership teams with miscellaneous administrative tasks as needed
• Identify opportunities to improve the office experience for employees

Benefits

• Gym Memberships
• Regular team events - remote and in-person
• Remote Options
• Great Medical, Vision, and Dental insurance packages
• Unlimited paid time off
• 401K match
• Citibike membership- Able to work independently and take initiative
• Strong communication and interpersonal skills
• Comfortable multitasking and managing competing priorities
• Previous office management, administrative assistant, receptionist, hospitality, or customer service experience
• Basic proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar)
• Friendly, professional, and dependable
• Highly organized with exceptional attention to detail
• Comfortable coordinating vendors and office logistics
• Experience working in a startup or fast-paced environment
• Enjoys creating an organized, welcoming, and positive workplace
• A proactive mindset—you notice what needs to be done before being asked