Office Manager – Restoration & Construction

An established company is seeking an experienced Office Manager to support day-to-day office operations in its Raleigh market.

This is a hands-on role for an organized, proactive professional who can manage multiple priorities while supporting project teams, customers, vendors, subcontractors, and leadership. The ideal candidate has experience in construction, property management, facilities, or another project-based service industry and is comfortable working in a fast-paced environment.

Key Responsibilities

• Manage daily office operations and provide administrative support to project and operations teams.
• Coordinate communication between project managers, field personnel, customers, vendors, and subcontractors.
• Assist with project documentation, invoicing, purchase orders, work orders, contracts, and other administrative processes.
• Maintain accurate project records and ensure documentation is complete and organized.
• Assist with accounts payable, accounts receivable, billing, collections, and invoice tracking.
• Support project managers with scheduling, reporting, documentation, and customer communications.
• Track project information, deadlines, outstanding items, and administrative deliverables.
• Assist with vendor and subcontractor onboarding and maintaining required documentation.
• Coordinate meetings, office communications, and internal reporting.
• Serve as a professional first point of contact for customers, vendors, and visitors.
• Help ensure office processes follow company policies and procedures.
• Support leadership with special projects and operational initiatives as needed.

What We're Looking For

• 3+ years of office management, administrative, or operations experience.
• Experience in construction, facilities, property management, or a related service industry preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Comfortable working with invoices, budgets, project documentation, and financial information.
• Proficiency with Microsoft Office, Excel, and common business software.
• Ability to work independently while collaborating effectively with project and field teams.
• Professional, dependable, and customer-service-oriented approach.